Community Education Coordinator

Job Title: Community Education Coordinator


Wage/Hour Status: Exempt


Reports to: Director of Community Services


Pay Grade: Admin/Prof 1


Dept./School: Community Services


Work Calendar: 226 Days


Date Revised: 04/08/2025


PRIMARY PURPOSE


The Community Education Coordinator oversees and implements the enrichment programs, camps, classes, and clinics offered by the Community Services Department and extends the programs' benefits to as wide a selection of the community as is interested in and can benefit from participation in the course offerings and activities.


QUALIFICATIONS

Education/Certification:
• High school diploma or equivalent


Special Knowledge/Skills:
• Ability to work independently and as a member of a work team, as well as maintain a positive office environment
• Ability to recruit and manage enrichment program personnel, vendors, instructors, and coaches
• Ability to communicate effectively to the community, vendors, instructors, and coaches about setting up, conducting, and closing out classes, camps, and clinics
• Efficient time management skills and the ability to multitask and manage multiple projects simultaneously
• Ability to work with Google products, including Gmail, Google Calendar, Google Docs, Google Sheets, and Google Drive
• Ability to follow verbal and written instructions
• Ability to work irregular hours as needed seasonally
• Skills in marketing and promoting programs
• Skills in compiling and analyzing data, as well as processes to make recommendations for improvement


Experience:
• Two years of program development, including scheduling and coordination experience, is preferred


MAJOR RESPONSIBILITIES AND DUTIES

Program Development


1. Develop the Community Services enrichment programs, classes, and camps.


2. Responsible for collecting proposals and scheduling events, avoiding competing programs.


3. Coordinate with district personnel to schedule facility use for enrichment programs, classes, and camps.


4. Create marketing materials for enrichment programs, classes, and camps, including catalogs, flyers, and social media.


5. Set up and maintain the Web Store for enrichment programs, classes, and camps.


6. Promote enrichment programs throughout the District and Community.


7. Reconcile tuition and fees to registrations.


8. Provide excellent customer service and assist customers with questions, registrations, payments, cancellations, and refunds.


9. Work with vendors/instructors to successfully launch enrichment programs, classes, and camps by accessing the facility, preparing the site/classroom, checking in registrants, and facilitating the start of programs.


10. When required, serve as a substitute supervising children in other Community Services programs throughout the year.


Instructional and Program Evaluation/Review


1. Prepare forms and post online forms for the evaluation of Community Education classes, camps, clinics and instructors.


2. Conduct evaluations and assist in reviewing the information to help make program decisions.


3. Seek feedback from appropriate instructors and participants regarding classes, camps, and clinics.


Personnel Management / Supervisory Responsibilities


1. Recruit qualified vendors, instructors, and coaches to offer enrichment programs, classes, and camps.


2. Collect and maintain fingerprinting and background checks for vendors, instructors, and coaches in collaboration with the Human Resources Department.


3. Train vendors, instructors, and coaches on district guidelines, procedures, and practices.


4. Collect documentation and process payments to vendors, instructors, and coaches.


5. Oversee performance and success of vendors, instructors, and coaches.


6. Through surveys and evaluation reports, evaluate the performance of programs offered and the effectiveness of vendors, instructors, and coaches. Review evaluations to assist in making program improvements and decisions.


Professional Growth and Development


1. Participate in staff development training, meetings, and special events as assigned.


Other


1. Maintain confidentiality.


2. Follow district safety protocols and emergency procedures.


3. Travel often to campuses utilizing personal vehicle.


MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS

Equipment Used: Standard office equipment, including personal computer and peripherals


Posture: Continuous sitting, occasional prolonged standing; occasional bending, stooping, twisting


Motion: Repetitive hand motions, frequent keyboarding and use of mouse


Lifting: Occasional moderate lifting (up to 20 pounds)


Environment: Work inside, may work outside. Frequent district-wide travel; occasional prolonged and irregular hours; work hours flexible at times depending on class offerings and needs


Mental Demands: Maintain emotional control under stress; work with frequent interruptions


This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.