Accounting Tech I-III

Accounting Technician Positions

Performs a variety of professional and technical duties in support of financial and accounting functions of the District in accordance with generally accepted accounting principles; and performs related duties as assigned.

Accounting Technician I: This is the entry level in this technical accounting series and incumbents are responsible for performing technical duties in the preparation, administration, and maintenance of District accounts payable, accounts receivable, payroll and other accounting transactions and records, ensuring that these functions are carried out in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices.

Accounting Technician II: This is the journey level in this accounting series. Incumbents are responsible for performing duties in the preparation, administration, and maintenance of District accounts payable, accounts receivable, payroll and other accounting transactions and records, ensuring that these functions are carried out in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices. Incumbents perform all the duties of the level I.

Accounting Technician III: This classification is the advanced journey level in this series. Level III is distinguished from level II by having the full scope of knowledge and abilities and is assigned the full range of duties including additional analytical functions using independent judgement and discretion. Under minimal supervision, incumbents are fully competent to independently perform all tasks related to a variety of accounting and financial support functions. Incumbents perform all the duties of levels I and II.

These classifications receive supervision from the department head, which may be either the Administrative Services Director or Finance Director. Accounting Technician III may assist with the training and oversight of less experienced staff.

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills, and other characteristics. This list of duties is illustrative only and is not a comprehensive listing of all functions and tasks performed by this position.

The following duties are typical for this classification. Incumbents may not perform all the listed duties and may be required to perform additional or different duties from those set forth below to address agency or departmental needs and changing business practices.

Accounting Technician I:

• Performs a variety of technical accounting support and administrative duties in the preparation, processing and maintenance of accounting and financial records; areas of responsibility include accounts payable, accounts receivable and payroll.
• Performs payroll, accounts receivable and accounts payable tasks as required for coverage of departmental functions.
• Processes invoices for payment in accordance with District policies and procedures; maintains files, pay requests and related documents. Reviews accounts payable payment documentation and supporting materials to be complete and accurate; reviews and processes check requests; investigates and resolves accounts payable problems.
• Participates in developing accounts payable and other similar procedures; prepares month end journal entries and assigned account reconciliations processes.
• Prepares invoices for specialized service areas including property damage, retiree insurance, lease agreements, permits, construction orders and service orders; ensures that the invoicing practice is consistent with program requirements.
• Performs all duties in support of payroll operations; processes personnel action forms and enters maintenance changes such as direct deposit, tax withholdings, and deductions into the payroll system; ensures timecards submitted are accurate and contacts appropriate timekeeping staff to rectify errors; generates and distributes payroll related reports; prepares and reconciles payroll report entries.
• Assists with the storage and archiving of accounting records in accordance with established records retention schedules.
• Prepares original and adjusting journal entries; performs reconciliations of general ledger, journal, subsidiary accounts, invoices and other accounting transaction reports; supporting schedules and reports for financial statements.
• Maintains and reviews fixed asset accounts; prepares journal entries for the acquisition and disposal of fixed assets; determines appropriate schedules and calculates and prepares journal entries for fixed asset depreciation; reconciles accounting records.
• Assists in the preparation of the labor budget, financial calculations and compiling annual financial reports, supporting schedules, and working papers.
• Regular attendance and punctuality, and adherence to prescribed work schedule.
• Establish and maintain cooperative working relationships with co-workers, outside agencies, contractors, and the public.
• Provides customer service in setting up and maintaining resident accounts.
• Performs related duties as assigned.

Accounting Technician II:

• Maintains and reconciles a variety of ledger accounts; examines all accounting transactions to ensure accuracy and corrects financial records as necessary.
• Assists in monitoring various accounts, verifying availability of funds and classification of expenditures; researches and analyzes transactions to resolve problems and to provide information to management.
• Prepares a variety of financial documents and reports for internal and external uses.
• Recommends changes in accounting and auditing systems, policies, and procedures.
• Reviews and evaluates laws, controls, grants, and administrative policies for guidelines in performing accounting and fiscal operations.
• Prepares spreadsheets and other accounting data for management and annual audit.
• Prepares and processes purchase orders in a backup capacity.

Accounting Technician III:

• Performs the most complex and analytical functions within the classification series.

To perform this job successfully, individuals in these classifications must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

• Principles, practices and terminology of cash receipting, purchasing, accounts payable processing and related financial transactions;
• Principles and practices of customer service; practices and procedures of governmental budgeting and accounting;
• Methods, practices, documents and terminology used in processing accounting transactions and in financial record keeping;
• Fundamental accounting and internal control policies and procedures;
• General, fund and governmental accounting, including financial statement preparation and methods of financial control and reporting;
• Budgeting principles and terminology;
• Government and professional accounting standards;
• Auditing principles and practices;
• Operations and uses of standard spreadsheet software;
• Standard office practices and procedures;
• Principles and practices of sound business communication

Ability to:

• Perform varying levels of technical to complex accounting work in preparation, maintenance, and review of financial records, accounts and reports depending on level;
• Operate a computer and spreadsheet software;
• Verify the accuracy of financial data and information;
• Organize and set priorities;
• Make sound independent judgments within established guidelines;
• Make calculations and tabulations and review fiscal and related documents accurately and rapidly;
• Follow and apply written and oral instructions;
• Communicate effectively, orally and in writing; prepare clear and accurate financial records and reports;
• Handle tactfully and effectively sensitive customer relations situations and defuse situations that are highly volatile;
• Establish and maintain effective working relationships with those contacted in the course of work

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this class, employees are regularly required to sit; talk and hear, both in person and by telephone; and use hands repetitively to operate, finger, handle or feel office equipment; and reach with hands and arms. Employees are occasionally required to stand and walk; stoop, kneel, or bend; and lift up to 25 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.
• While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; and interact with District staff and others encountered in the course of work.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The duties of this position are generally performed under work conditions found in a typical indoor office environment. Travel to and work at out-of-office locations may be required. The noise level of the work environment is usually moderate.

Work hours are between 8:00 am and 5:00 pm, Monday through Friday. These hours