Procurement Coordinator

Job Description

Job Description

The Procurement Coordinator provides administrative and purchasing support to the Supply Chain team at the Jackson, Georgia facility. This position helps maintain accurate purchase orders, supplier records, delivery information, and purchasing documentation to support timely availability of materials and smooth manufacturing operations.

The role coordinates with suppliers and internal teams to follow up on order confirmations, resolve routine purchasing discrepancies, and keep purchasing data current in company systems. This position is intended as an entry-level opportunity with training and development in procurement processes.

This position is based on site in Jackson, Georgia.

DUTIES AND RESPONSIBILITIES:

• Create, enter, and maintain purchase orders in Microsoft Dynamics 365 (D365) or other designated systems.
• Follow up with suppliers regarding order confirmations, delivery dates, shipment status, and outstanding purchase orders.
• Update expected arrival dates and purchasing records to support production and inventory planning.
• Maintain accurate supplier information, purchasing files, and supporting documentation.
• Communicate purchasing updates and potential delays to Procurement, Production Planning, Warehouse, and other internal teams.
• Assist with reviewing purchase order discrepancies, invoice questions, and receiving issues, escalating concerns as appropriate.
• Support compliance with company purchasing procedures, approval requirements, and the No-PO-No-Pay policy.
• Help track open orders, backorders, and materials needed for operations.
• Assist with routine purchasing reports, spreadsheets, and data entry.
• Coordinate with receiving and inventory personnel to confirm deliveries and resolve documentation differences.
• Support continuous improvement of purchasing processes and record accuracy.
• Perform other duties as assigned.

QUALIFICATIONS:

• High school diploma or equivalent required; associate degree or coursework in business, supply chain, or a related field preferred.
• Previous administrative, purchasing, inventory, or customer service experience preferred; entry-level candidates with strong transferable skills will be considered.
• Basic proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with an ERP system, including Microsoft Dynamics 365 (D365), preferred; training may be provided.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Good organizational skills and ability to manage multiple priorities.
• Effective written and verbal communication and follow-up skills.
• Ability to work collaboratively with suppliers and cross-functional internal teams.
• Willingness to learn procurement procedures and manufacturing workflows.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Primarily performed in an office setting within a manufacturing facility.
• Requires extended periods of computer use, keyboarding, and telephone or electronic communication.
• May require occasional walking through warehouse or production areas in accordance with site safety rules.
• May require occasional standing, bending, and handling of routine office materials.
• Must be able to communicate effectively with coworkers and external suppliers.
• Requires onsite work at the Jackson, Georgia facility.

EEO STATEMENT:

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status.