Litigation Legal Assistant

Kennedys, an international law firm with offices throughout the United States, seeks a full-time Litigation Legal Assistant/Secretary to join its Miami office. Our ideal candidate will assist multiple attorneys with all aspects of litigation including discovery, court filings and trial preparation in a team environment.


This position operates on a hybrid schedule, with a requirement to work onsite in the Miami office three days per week. Occasional additional hours may be required during peak business periods.



Key responsibilities

• Preparing preliminary pleadings, i.e. notices of appearance/email designations, deposition notices, motions for extensions, discovery pleadings and assist attorneys with removal from state to federal court filings and service of discovery
• Intake of all incoming correspondence and court filings, including saving into file appropriately and calendaring all deadlines without supervision including CMOs and Trial Orders
• Schedule depositions, hearings, and conferences. Will be solely responsible for routine follow ups for each, and coordinating/finalizing with counsel and court reporters
• Ability to maintain and remind and follow up calendar of hearings, appointments, mediations, depositions, meetings, deadlines, and travel for multiple managing partners and associates

Required experience

• Minimum 4 years of experience in insurance defense, coverage litigation and complex civil litigation (insurance focused preferred)
• Superior organizational skills, the ability to handle a fast-paced environment, multitask, pay strict attention to detail and take initiative to ensure all tasks are completed in a timely manner with minimal errors is required
• Proficiency with the Microsoft Office Suite (advanced Word, Excel and Outlook)
• Strong written and verbal communication skills, with the ability to proactively manage assignments and deadlines
• Hands-on experience supporting multiple attorneys simultaneously in high-volume matters
• Thorough working knowledge of and experience with state and federal court e-filing systems, including counties across the State of Florida and federal courts (CM/ECF).
• Experience in US Virgin Islands cases is a plus
• Experience with docketing, calendaring, and deadline management, including litigation deadlines, hearings, mediations, and depositions
• Experience preparing, formatting, and filing pleadings, motions, discovery, notices, and correspondence
• Experience with subpoena requests is a plus
• Familiarity with insurance policies, claims files, coverage correspondence, and litigation documentation
• Knowledge of PDF software, iManage, and/or Chrome River highly preferred

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.


*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.


FLSA: Non-Exempt

About Kennedys


Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field.


Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.


We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.


What do we have to offer?


We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.


Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, distinctive and ambitious. Our values are at the core of who we are and what make us a great firm to work with and for.


The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.


We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.


Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.