Assistant Registrar for Outgoing Loans

Summary The Saint Louis Art Museum seeks an Assistant Registrar for Outgoing Loans to support the Museum’s outgoing loan program. The position is vital to the safe movement and responsible stewardship of the permanent collection, and requires someone who brings both precision and professionalism to complex logistical work. Essential Duties and Responsibilities Coordinates all aspects of the outgoing loan program, from initial request through project closure. This includes creating, circulating, and archiving all physical and digital loan documentation; preparing and negotiating Borrowers’ Agreements; and maintaining close communication with organizing institutions and venues throughout the loan period to ensure all conditions are upheld. Build and maintain relationships with global fine art shipping partners and customs brokers; prepare and train staff couriers on safety and compliance protocols; serve as a courier when needed; and act as Principal Security Coordinator for the Museum's TSA-administered Certified Cargo Screening Program. Working under the supervision of the Director of Registration and in close collaboration with the Collections Manager, this role partners with colleagues across the Curatorial, Conservation, and Art Handling divisions. Helps prepare agendas for Collection Committee meetings, compile annual loan activity reports, and ensure ongoing compliance with the Museum's collections management and risk management policies and the standards of the American Alliance of Museums and International Council of Museums. Facilitates annually‑renewable loans and will be routinely asked to assist with the installation/deinstallation of exhibitions and gallery rotations, annual collection audits, and other projects of the department. Qualifications Bachelor’s Degree in a relevant field and two years of applicable experience, or equivalent combination of education and experience. Expertise in Registration practices and familiarity with fine art handling, packing, and shipping. Excellent communication, record keeping, and clerical skills. Thrives in a role that demands both attention to detail and the flexibility to manage competing priorities under pressure. Preferred Qualifications Graduate Degree in Art History or Museum Studies. Experience using The Museum System (TMS) or a comparable Collection Management System. Experience shipping and handling artworks, serving as a courier, and knowledge of basic condition reporting. Additional Details Pay Range: $47,851 - $58,617/year, commensurate with experience. Status: Regular, Full-Time. Benefits, Perks & Culture The Saint Louis Art Museum offers a comprehensive benefits program that includes Medical, Dental, and Vision coverages with various plan designs to choose. HSA and FSA benefits are also offered with applicable plans. Medical premium reductions are available through participation in the Museum’s award‑winning wellness program that features fun staff events such as “bike to work” days, paddleboat days in Forest Park, 5K runs, and onsite yoga in the beautiful, spacious galleries. PTO, Sick, Bereavement Leave and paid Holidays apply. Museum‑paid LTD, STD, Life and AD&D insurance is included as well as access to a robust Employee Assistance Program. Unlimited EAP 24/7 counseling services and a plethora of resources available on the topics of financial wellbeing, parenting, stress management and more are available. Saint Louis Art Museum full‑time employees are also part of the City of Saint Louis’ Employee Retirement System pension. Additionally, the Museum offers supplemental retirement 403b, and Roth options as well as supplemental Life, AD&D, and Critical Illness coverage. Additional benefits include pet insurance, LegalShield & ID Shield, educational assistance, discounts to local ticketed events, an included Museum membership with discounts to our lovely Museum shop and restaurants, free event tickets, and staff event opportunities to experience exhibitions privately, including art installation educational sessions with Museum curatorial staff. The Museum employs unique individuals with a wide variety of talents, skills and abilities. There is a great sense of pride in being able to serve the public through the various job functions available within the Museum as a well‑known Saint Louis destination to experience great works of art. Equal Opportunity Employer The Museum is an Equal Opportunity Employer. We are committed to treating all applicants and employees fairly based on their abilities, achievements, and experience, without regard to sex, race, age, disability, religion, national origin, color, sexual orientation, gender identity, or any other classification protected by law. #J-18808-Ljbffr National Museum of Wildlife Art