Pipeline Integrity Coordinator

Job Description

Job Description

The ILIS Pipeline Integrity Coordinator supports project execution by managing field documentation, equipment logistics, project administration, reporting, and operational processes. This role partners with project managers, field personnel, customers, vendors, and internal teams to ensure projects are executed efficiently, accurately, and on schedule. Strong organizational, analytical, communication, and Microsoft Excel skills are essential.

PRINCIPAL DUTIES & RESPONSIBILITIES 

• Coordinate project execution by preparing and distributing field data packages, dig packs, mapping products, and other required project documentation.
• Manage field equipment, tools, and supplies, including assembly, configuration, inventory, maintenance, shipment, distribution, and tracking.
• Maintain project documentation and deliverables by collecting, reviewing, organizing, updating, and archiving field reports and records within applicable reporting and database systems.
• Review and validate employee timesheets and expense reports; support billing documentation, project time and expense processing, and related information distribution.
• Support project planning and setup by reviewing scopes and RFP/RFQ requirements, preparing quotes and estimates, and obtaining vendor pricing.
• Maintain accurate project, staffing, and operational data, including weekly headcount updates, divisional performance metrics, and key performance indicator reporting.
• Coordinate with project managers, field personnel, customers, vendors, and internal departments to keep project resources, information, and deadlines aligned.
• Perform additional project coordination and operational support duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

• Two years of business, administrative, operations, or project coordination experience preferred.
• Proficiency in Microsoft Office and advanced Microsoft Excel is required.
• Experience with reporting systems, databases, mapping products, or similar project-management tools is preferred.
• Strong data analysis skills and the ability to solve problems through critical thinking.
• Ability to review detailed project, time, expense, equipment, and field documentation for accuracy and completeness.
• Excellent oral and written communication skills, with the ability to communicate effectively across business levels and functions.
• Strong organizational, documentation, and time-management skills with the ability to manage multiple priorities and deadlines.
• Demonstrated professionalism, judgment, and discretion when handling sensitive or confidential information.
• Adaptable and flexible in a fast-paced project environment.
• Ability to work effectively both independently and as part of a team.

BENEFITS

• Competitive Salary
• Medical, dental, vision
• Company Paid Long Term Disability
• Company Paid Life Insurance
• 401K Plan and Company Match
• Paid Holidays
• Paid Time Off

WORKING CONDITIONS

Internal - Work is normally performed in a climate-controlled office environment (90%).
External - Work may be performed in a field environment with exposure to various weather conditions (10%).

PHYSICAL DEMANDS

Work involves sitting, standing, walking, and bending. Work normally requires reaching in all directions, seeing and hearing with or without correction, applying basic mathematical skills, writing, and moderate computer keyboard skills. Work may require extended hours to ensure project and reporting deadlines are met. The position does not routinely require manual labor. Overtime exempt.

EQUAL OPPORTUNITY EMPLOYER

TIR is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law.