Executive Assistant

We are seeking a highly polished, proactive, and exceptionally organized Executive Assistant to provide high level administrative and strategic support. This role requires a sophisticated professional who can manage multiple priorities, maintain strict confidentiality, and serve as a trusted extension of the executive office. The ideal candidate will thrive in a fast-paced commercial real estate environment and possess outstanding communication skills, business judgment, and the ability to anticipate needs before they arise. Key Responsibilities Executive Support Manage complex calendars, appointments, meetings, and travel arrangements. Coordinate internal and external meetings with investors, brokers, tenants, attorneys, and senior leadership. Prepare agendas, presentations, briefing materials, and follow-up action items. Screen calls, prioritize communications, and respond on behalf of the executive when appropriate. Handle confidential business and personal matters with discretion. Real Estate / Business Operations Support Assist with lease documents, proposals, contracts, and correspondence. Coordinate with property management, leasing, construction, and accounting teams. Track deadlines, projects, transactions, and follow-up items. Support meetings involving acquisitions, dispositions, developments, and tenant negotiations. Maintain organized digital and physical files. Relationship Management Act as liaison with high-profile business contacts, partners, vendors, and community leaders. Represent the executive office with professionalism and warmth. Build strong internal relationships across departments. Personal / Lifestyle Support (as needed) Manage reservations, events, scheduling, and select personal tasks. Coordinate special projects and family-related logistics when requested. Qualifications 5+ years supporting a C-level executive, owner, or senior principal. Experience in commercial real estate, finance, legal, or private office preferred. Strong Microsoft Office skills (Outlook, Excel, PowerPoint, Word). Exceptional writing, grammar, and communication abilities. Highly discreet, loyal, and trustworthy. Strong problem-solving skills and ability to work independently. Poised, polished, and professional presence. Bachelor’s degree preferred. Preferred Traits Anticipates needs before being asked Calm under pressure Resourceful and solutions-oriented Detail obsessed Service-minded with executive presence Flexible with changing priorities #J-18808-Ljbffr Priority Staffing