Accounting Specialist

Accounting Specialist

Reports To: Director of Finance

FLSA Status: Non-Exempt

Work Schedule: Monday–Friday, 7:00 a.m.–4:30 p.m. (Flexible) (Schedule may vary based on business needs).

Position Summary

The Accounting Specialist supports the Accounting department by maintaining accurate customer and vendor account records, processing customer billings and vendor invoices, resolving account discrepancies, coordinating approvals, posting payments and receipts, maintaining supporting documentation, and assisting with reconciliations, sales and use tax reporting, journal entries, audit requests, and process improvements.

Essential Functions

• Prepare and issue customer invoices, credit memos, and related billing documentation in accordance with company procedures.
• Post customer payments, apply cash receipts accurately, and research unapplied or misapplied payments.
• Monitor accounts receivable aging, follow up on past due balances, and assist with collection efforts while maintaining a customer-friendly approach.
• Receive, review, code, and route vendor invoices for approval, ensuring proper documentation and account coding.
• Prepare accounts payable invoices for processing and coordinate timely vendor payments according to payment terms and internal controls.
• Reconcile vendor statements, customer account activity, credit card transactions, and selected bank or general ledger accounts as assigned.
• Prepare and maintain Excel spreadsheets and ERP records to support AR/AP activity, reconciliations, reporting, and account analysis.
• Assist with general ledger journal entries related to payroll, accruals, reclasses, AR/AP activity, or other assigned accounting entries.
• Support sales and use tax reporting by gathering transaction detail, reviewing taxable activity, and assisting with return preparation.
• Ensure invoice, payment, receipt, and supporting documentation is imaged, filed, and retained timely and accurately.
• Assist with audit support, month-end close, year-end close, and other finance projects as necessary.
• Identify opportunities to streamline AR/AP processes, improve documentation, and strengthen internal controls.

Essential Areas of Responsibility

• Accounts Receivable: customer invoicing, cash application, collection support, and customer account maintenance
• Accounts Payable: vendor invoice processing, approval routing, payment coordination, and vendor account maintenance
• Account and Transaction Reconciliation: customer, vendor, credit card, bank, and general ledger support
• Month-End and Year-End Close Support: journal entries, reporting support, audit requests, and process improvement

Competencies

• Dependability – position requires being reliable, responsible, and dependable in fulfilling obligations
• Accuracy & Attention to Detail – position requires being detailed and thorough in completing tasks
• Numerical Reasoning - position requires a strong understanding and ability to interpret graphs, data, statistics, charts, and financial statements
• Ethical – position requires professional ethical behavior and adherence to standards, regulations, and industry standards
• Confidentiality - Maintain strict confidentiality regarding sensitive information, obtained while performing job duties, related to employees and the organization. Respect privacy in all job duties and interactions with other departments

Safety Responsibilities

• Follow all company safety policies and procedures.
• Comprehend, retain, and comply with established safety programs.

Qualifications

Required

• Associate degree in Accounting, Finance, Business Administration; equivalent accounting experience will be considered.
• Prior accounts receivable and accounts payable experience, including invoicing, cash application, vendor invoice processing, and account reconciliation.
• Collections experience with a professional, customer-friendly demeanor.
• Solid understanding of accounting concepts, account coding, internal controls, and basic GAAP principles.
• Strong proficiency in Microsoft Office 365, including advanced Excel skills.
• Experience working within an ERP system
• Self-directed with excellent initiative, organization, follow-through, and attention to detail.
• Ability to manage multiple tasks and deadlines with a sense of urgency while ensuring accuracy and completeness.
• Experience supporting financial reporting requirements and the month-end and year-end close process.
• Ability to read, write, and comprehend the English language and follow written and verbal instructions.

Preferred

• 3+ years of accounting experience, preferably in a manufacturing environment.
• SyteLine/Infor CloudSuite Industrial experience preferred.
• Bachelor's degree in Accounting or Finance

Working Conditions & Physical Requirements

• Ability to sit for extended periods of time while working at a computer.
• Frequent use of hands and fingers for keyboarding, data entry, and operation of standard office equipment.
• Ability to stand, walk, and move about the facility as needed.
• Ability to bend, reach, and lift up to 20 pounds occasionally.
• Ability to communicate clearly and effectively, including listening and speaking.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Safety Equipment

When entering designated production areas, employees are required to wear steel-toed safety shoes and approved eye protection with side shields. Hearing protection is required only in posted areas of the production environment, in accordance with safety signage and company policy.

Benefit Disclaimer

Condux provides a competitive benefits package featuring medical, dental, and vision coverage, 401(k) employer matching, short-term and long-term disability benefits, and an annual bonus opportunity.

Employment Statement

This job description is intended to describe the general nature and level of work being performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify, add, or assign other duties as business needs require. This document does not constitute a contract of employment.

Acknowledgment

Employee Name (Print): ______________________________

Employee Signature: ________________________________ Date: _____________