Events Assistant

Events Assistant

II. ESSENTIAL DUTIES AND RESPONSIBILITIES(includes the following. Other duties may be assigned)

1. Provide comprehensive support for The Arc Otsego's annual events, including fundraisers, social events, and employee engagement events. This includes assistance with all stages of event planning, promotion, implementation, and wrap up

2. Assist in the coordination, data support, and execution of monthly food drives

3. Lead and engage event volunteers effectively

4. Assist with job fair tabling and other outreach events

5. Act as a writer for the Agency, acting as creative content writer and editor for printed materials, internal communication and electronic material for public consumption.

6. Develops, monitors, edits and/or coordinates content for events for Agency websites, intranet, social media, and collateral materials.

7. Coordinate event logistics, including setup, organization, and breakdown with strong organizational skills and multitasking abilities

8. Promote the positive image of the Agency to employees. Assist management with internal and external communication needs around events

9. Maintain and build positive relationships with event sponsors

10. Work collaboratively with all agency leadership, including Board of Directors and Director and Executive Team Members.

11. Display a genuine commitment to supporting individuals with disabilities and focus on inclusion and equity for all.

12. This position requires a two week notice of voluntary resignation.

III. SUPERVISORY RESPONSIBILITIESThis position has no supervisory responsibilities.

IV. QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCEbachelor's degree in business, communications, marketing or in a related field preferred; two years of experience in event planning; or an equivalent combination of education and experience.

REASONING SKILLSTo perform the job successfully, an individual must be able to demonstrate the following competencies: Sound decision making and judgment, interpersonal skills, planning/organizing, strategic thinking, time management and delegating. The ability to work independently in multiple settings. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LANGUAGE SKILLSAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports/correspondence and good communication and writing skills.

COMPUTER SKILLSMust be knowledgeable about cloud-based software, Microsoft Office components including Word, Office, Excel, and PowerPoint. Experience with Canva, data management, and photography preferred.

CERTIFICATIONS, LICENSES, REGISTRATIONSMust possess a valid NYS driver's license and an acceptable driving record. Successful completion of all required agency training.

INTERPERSONAL SKILLS REQUIREDVery high degree of interpersonal skills to establish and maintain effective working relationships with employees and the public, including tact to handle sensitive matters. Must be able to deal with personnel matters in a confidential, objective, professional manner.

PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee must be able to regularly to sit for long periods of time, walk and stand. Must be able to lift and move up to 50lbs.

V. COMPETENCIES

1. Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events. Changes approach/method to best fit the situation.

2. Customer Service - Manages difficult or emotional situations; Responds promptly to needs; Solicits feedback to improve service; Responds to requests for assistance; Meets commitments.

3. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions. Completes tasks on time or notifies appropriate person with an alternate plan.

4. Design - Demonstrates attention to detail.

5. Diversity - Shows respect and sensitivity for cultural differences. Promotes a harassment-free environment.

6. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

7. Flexibility - Perform work on multiple concurrent tasks with frequent interruptions.

8. Initiative - Seeks increased responsibilities; Asks for and offers help when needed. Prioritizes tasks to meet agency needs.

9. Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work.

10. Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

11. Judgment - Exhibits sound judgment. Includes appropriate people in decision-making process.

12. Motivation - Measures self against standard of excellence. Demonstrates persistence and overcomes obstacles.

13. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; responds well to questions.

14. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.

15. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes schedules.

16. Problem Solving - Identifies and resolves problems in a timely manner; Works well in team problem solving situations; Uses reason even when dealing with emotional topics.

17. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

18. Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance. Monitors own work to ensure quality.

19. Quantity - Completes work in timely manner.

20. Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.

21. Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback. Contributes to building a positive team spirit; Supports everyone's efforts to succeed.

22. Technical Skills -Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

23. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar. Presents numerical data effectively. Able to read and interpret written information.

VI. EXPECTATIONS

1. Treat everyone with respect and dignity.

2. Adhere to all policies and practices in place at The Arc Otsego.

VII. WORK ENVIRONMENT

1. The work environment characteristics described here are representative of those an employee

encounters while

performing the essential functions of this job. While performing the duties of this job, the

employee could be exposed to moving mechanical parts. The employee is occasionally exposed to

fumes or airborne particles. The noise level in the work environment is typical to that of an office

setting, with the expectation of time spent on the manufacturing floor.

1. Americans with Disabilities Act: Reasonable accommodations will be made in compliance with the

Americans with Disabilities Act of 1990, and ADAAA of 2008.

1. Occupational Safety and Health Act: Exposed to human body fluids, airborne agents, household

chemicals. May be exposed to contagious diseases.