Project Administration Assistant

Job Description

Job Description

The successful candidate will serve as a “hands-on” Project Administration Assistant performing month-end closing assistance, company-wide accounts receivable collections, maintenance of certificates of insurance and project closeouts, working closely with Project Administration and Managers across Normandeau Associate’s US various locations.

Responsibilities for the position include but are not limited to:

• Assisting with month end closing and billing activities.
• Performing Accounts Receivable (AR) functions.
• Maintaining Certificates of Insurance (COI) for clients and subcontractors.
• Completing monthly project closeouts in Deltek Vantagepoint system.
• Performing Corporate reporting duties.
• Maintaining documentation following standard practices.
• Other duties as assigned.

The Project Administration Assistant is a customer focal point for client communications. In addition, this role works closely with Normandeau Associates’ project managers, upper management from various departments, and C-Suite level Officers.

Requirements and Skills include:

• High School Diploma/GED, Associates in Accounting or Finance preferred.
• Experience with Deltek or similar ERP systems.
• Experience in Professional Services firms.
• Proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Organizational skills, attention to detail, good judgement, and the ability to problem solve.
• Highly developed interpersonal skills with an ability to collaborate with a diverse group sensitively, thoughtfully, and respectfully.
• Ability to work independently and as part of a team.
• Ability to work in a fast-paced environment.

Candidates should be authorized to work in the U.S. without company sponsorship.

Salary: $18.00 - $22.00 per hour. Hourly Rate is negotiable with higher levels for experience.

Benefits:

• Medical (with HRA), Dental, and Vision
• Flexible Spending Account
• Employer paid LTD and Basic Life
• Optional additional life insurance
• 401k with employer match
• ESOP program
• 2 personal days a year
• 11 paid holidays a year
• 1 volunteer day a year
• Accrued vacation and sick time