Senior Billing Coordinator

Senior Billing Coordinator

Mid-sized DC Law Firm is seeking a highly skilled and detail?oriented Senior Billing Coordinator to support the accurate and timely preparation of client invoices. The ideal candidate brings strong communication skills, a commitment to exceptional client service, and the ability to thrive in a fast?paced, deadline?driven environment while collaborating with a high?performing team.

Status: Hybrid 9 days in office a month

Salary: $90,000.00 $120,000.00 (commensurate with experience)

**LOCAL CANDIDATES ONLY**

Key Responsibilities

• Prepare, revise, and finalize pre?bills and invoices, including narrative edits, write?offs, and adjustments, ensuring accurate and timely billing and e?billing submissions
• Troubleshoot and resolve billing and e?billing issues as they arise
• Implement and maintain automated Outside Counsel Guidelines (OCG) processes to ensure billing compliance and finalize complex invoices in accordance with client OCGs and firm billing rules
• Administer OCG rule settings and coordinate with time?capture systems to validate and correct time entries based on client?specific requirements
• Partner with billing attorneys and legal administrative assistants to ensure timely processing of invoices
• Manage the full billing cycle for assigned attorneys and support additional attorneys as needed
• Review and approve write?offs and adjustments initiated by billing attorneys, ensuring compliance with firm policies
• Assist with timekeeper and matter rate maintenance, confirming rate accuracy with appropriate firm stakeholders
• Generate and distribute billing metrics and reports, including special and ad hoc reporting requests
• Process and post cash receipts and wire transfers accurately and promptly
• Support other Billing Coordinators with billing tasks and attorney requests to ensure timely responses
• Perform additional duties and participate in special projects as assigned

Qualifications & Skills

• College coursework or degree preferred
• 5+ years of law firm billing experience required
• Proficiency with billing systems such as Elite/3E and BillStream
• Experience with time?capture systems (e.g., iTimekeep) and e?billing platforms
• Strong understanding of Outside Counsel Guidelines (OCG), including automated OCG rules and compliance
• Working knowledge of accounts receivable processes, including posting cash receipts
• Advanced proficiency in Microsoft Word and Excel , with comfort navigating multiple financial systems
• Ability to prepare, edit, and finalize complex invoices, including manual edits in Word
• Exceptional attention to detail and accuracy, with the ability to interpret complex billing requirements
• Strong organizational and multitasking skills with proven ability to manage competing deadlines
• Ability to work independently and collaboratively in a fast?paced environment
• Adaptable, receptive to feedback, and quick to learn new systems and processes

Additional Details

• Hours: 9:00 a.m. 5:30 p.m.
• Salary Range: $90,000 $120,000 (commensurate with experience)
• Required 9 days in office a month

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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