Buyer

Job Description

Job Description

Buyer

Company: Tejas Production Services

Location: Victoria, TX

Department: Supply Chain / Procurement

Reports To: Director of Supply Chain

Status: Full-Time, Exempt

Position Summary

Tejas Production Services designs and fabricates custom oil & gas process equipment — TEG dehydration units, separators, stabilizers, absorbers, and related midstream packages. The Buyer is responsible for converting material requirements into purchase orders accurately and on time, ensuring that fabrication and project schedules are never delayed by material availability. This is a hands-on procurement role that lives in the ERP/MRP system daily, sources competitively, and partners closely with engineering, manufacturing, operations, and accounts payable to keep custom equipment builds on track.

The ideal candidate understands the rhythm of project- and work-order-driven manufacturing, can read demand signals out of an MRP system, and knows how to manage long-lead and engineered-to-order items in a fabrication environment.

Key ResponsibilitiesMaterial Planning & Demand Analysis

• Run and review MRP output, planned order reports, requisitions, and shortage reports to identify material needs by project, work order, and required-by date.
• Translate bills of material (BOMs) and engineering releases into actionable buying requirements.
• Monitor inventory levels and work with operations to anticipate purchasing needs and avoid supply disruptions.
• Prioritize purchasing activity around long-lead and critical-path items (e.g., TEG pumps, instrumentation, BTEX injection systems, valves, pressure vessel components) to protect project schedules.
• Identify and flag demand/supply imbalances early, escalating risks to manufacturing and project management before they become delays.

Sourcing & RFQs

• Obtain and evaluate pricing, specifications, and other data related to goods and services; proactively source and compare vendors to ensure best value in both quality and cost.
• Solicit, collect, and evaluate quotes (RFQs) from approved and qualified vendors.
• Negotiate pricing, terms, and contracts with suppliers to achieve cost savings and favorable conditions.
• Identify and source alternate and second-source suppliers to reduce single-source risk and maintain continuity during supply chain disruptions.

Purchase Order Management

• Prepare, issue, and track purchase orders for all approved purchases in the ERP/MRP system, in accordance with company policies and approval workflows.
• Obtain and reconcile vendor order acknowledgments, confirming pricing, quantities, and promised delivery dates.
• Collaborate with operations to confirm delivery timelines and perform proactive follow-up on outstanding purchase orders to prevent delays.
• Maintain a clean open-PO report; resolve past-due lines and quantity/price discrepancies.
• Partner with the accounts payable team to reconcile discrepancies between purchase orders and invoices in a timely manner.
• Ensure all purchasing activity complies with company procurement policies and budget guidelines.

Vendor & Data Management

• Evaluate and qualify new and existing vendors based on pricing, quality, reliability, and lead times.
• Assist in developing and maintaining an approved vendor and supplier list.
• Establish and maintain accurate, organized procurement records, including vendor files, contracts, and purchase history.
• Maintain accurate item master, vendor, pricing, and lead-time data in the ERP to keep MRP signals reliable.
• Support material traceability and documentation requirements (e.g., MTRs / material test reports, certs) consistent with code fabrication and customer/project specifications.
• Coordinate with the warehouse/inventory team on receiving issues, returns, and stock accuracy.

Reporting & Cross-Functional Coordination

• Generate and analyze procurement reports to identify cost-saving opportunities and purchasing trends.
• Partner with engineering and project management on engineered-to-order and customer-specified components.
• Communicate material status, ETAs, and risks clearly to manufacturing and project stakeholders.
• Demonstrate strong attention to detail, critical thinking, and effective communication with team members.
• Perform other duties as assigned.

Required Qualifications

• Hands-on proficiency with an ERP/MRP system such as NetSuite or Rootstock for requisitions, PO management, and material planning.
• Working knowledge of BOMs, lead times, and the requisition-to-PO process.
• Strong negotiation, organization, and follow-through skills with the ability to manage many open orders simultaneously.
• Proficiency in Excel and standard business software.
• Clear written and verbal communication.
• High attention to detail and accuracy.

Preferred Qualifications

• 5 years of experience in a related field.
• Experience buying for oil & gas process equipment, pressure vessels, or heavy fabrication.
• Familiarity with machined parts, plate and structural steel, fittings, valves, instrumentation, and rotating equipment (pumps).
• Ability to read and interpret engineering drawings, datasheets, and specifications.
• Exposure to ASME code fabrication and material traceability/documentation requirements.
• Experience managing long-lead and engineered-to-order procurement on a project/percentage-of-completion basis.
• APICS/ASCM (CPIM, CSCP) or ISM (CPSM) certification a plus.

Core Competencies

• Sense of urgency — understands that material timing drives shop and project schedules.
• Ownership — sees orders through from requisition to receipt without being chased.
• Judgment — balances cost, lead time, quality, and risk on every award.
• Systems discipline — keeps ERP data clean so MRP can be trusted.
• Collaboration — works effectively across engineering, manufacturing, operations, and AP.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to occasionally lift up to 15 pounds.

Tejas Production Services is an Equal Opportunity Employer.