Executive Assistant I

Executive Assistant

Airbus US Manufacturing Facility is looking for an Executive Assistant to join our team based in Mobile, AL.

This role provides comprehensive support to the HO A320 Operations. The position involves a blend of administrative duties, such as managing correspondence, travel arrangements, and coordinating logistics. This position requires strong communication skills, the ability to organize and prioritize tasks to ensure smooth workflow, and an active interest in providing confidentiality with the ability to handle sensitive information.

The team at the Airbus U.S. Manufacturing facilities help assemble the finest aircraft in the world, along with three total production lines for the A220 and A320 Family aircraft. On the shop floor you'll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.

On 'Airbus Way' you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus' strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

Primary Responsibilities 95%

• Administer and manage calendars, travel activities and travel expense reports for CCO
• Communicate on travel advisories issued from governmental agencies/corporate offices
• Ensure applicable visas are obtained prior to departure for CCO
• Inform CCO of any deviations from agreed plans
• Contribute with ideas for cost savings
• Organize, prepare and manage a wide range of documents, including; reports, memos, letters, agendas, presentations, and meeting minutes
• Assist in planning and arranging workshops, activities, and business events, such as customer meetings, visits, and internal and external events
• Demonstrate proactive approaches to problem-solving with strong decision-making capability, a high attention to detail and flawless execution
• Plan and coordinate meetings internally and externally (including conf. calls, video conferencing and meeting room set-up)
• Support CCO in increasing administrative efficiency
• Effectively collaborate with key internal and external stakeholders
• Support direct report travel and expense processing
• Keep CCO informed of the status of agreed tasks and of any critical problem areas
• Providing general support to other staff members.

Additional Responsibilities

• Other duties as assigned 5%

Qualified Experience and Training

Required Education

* Bachelor's degree or a combination of education and experience required

Preferred Education

Emphasis in business, communications, or a related field preferred

Required Experience

5 years of related experience required, preferably in an executive or administrative support role.

Strong executive presence and demonstrated leadership skills, good judgment, and ability to effectively interface with employees and leaders at all levels within the organization.

Preferred Experience

Required Licensure/Certifications

N/A

Travel Required

5% Domestic and International

Citizenship

Able to work in the US without a current or future need for visa sponsorship

Clearance

None

Qualified Skills

Required Knowledge, Skills, Demonstrated Capabilities

Cooperative, Proactive, Task-focused, Patient, and Positive

Ability to multi-task and follow-up

The ability to handle various tasks simultaneously and switch between them efficiently.

Ability to work under pressure

Ability to produce high quality, detailed work based on established standards, guidelines and procedures

Detail-oriented with excellent proof-reading and writing skills.

Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discreet manner.

Comply with Satair's mission, values and Quality Management procedures

Comply with Satair's guidelines on Ethics & Compliance

Understanding, sharing and living of Satair values and rules

Respect Satair processes and procedures agreed per function

Identify and offer suggestions to improve efficiency

Have an inter-cultural understanding

Participate in occupational safety and health efforts

Contribute towards a positive and inspiring working environment

Preferred Knowledge, Skills, Demonstrated Capabilities

Required Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages)

Excellent verbal and written communication skills including the ability to articulate complex issues to others.

Preferred Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages)

Required Technical Systems Proficiency

PC literate - Google Suite and Microsoft Office, including word, excel, database and presentation tools

Competence with communication platforms

Preferred Technical Systems Proficiency

Complexity of the Role

Level of Decision Making: (Level/Impact of decision making: strategic, tactical, operational)

N/A

Organizational information

Is this a people manager?: No

# of Exempt Reports: 0

# of Non-Exempt Reports: 0

Job Dimensions

N/A

Physical Requirements

Demand % Frequency

Onsite % 100%

Remote % 0%

Hybrid % Daily

Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings.

Daily

Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.

Daily

Speaking: able to speak in conversations and meetings, deliver information and participate in communications.

Daily

Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.

Daily

Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.

Daily

Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.

Daily

Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.

Daily

Sitting: able to sit for long periods of time in meetings, working on computer.

Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.

Daily

Standing: able to stand for discussions in offices or on production floor.

Travel: able to travel independently and at short notice.

Daily

Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.

Daily

Personal Protective Equipment required: Required PPE includes, but is not limited to Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, Protective Gloves. Administrative position only PPE required Steel-toed shoes are required for all shop floor visit Appropriate hearing/eye protection may also be required when visiting the shop floor

Additional Physical Requirements

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age,