Executive Assistant II

Executive Assistant

Everfox, formerly Forcepoint Federal, has been defending the world's most critical data and networks against the most complex cyber threats imaginable for more than 25 years. As trailblazers in defense-grade, high assurance cyber security, we have been leading the way in developing and delivering innovative cyber security technology. We protect data wherever it resides. Our unwavering dedication and commitment to our customers and the critical missions they serve are what set us apart. We are dynamic, vigilant, and proactive in everything we do. Our suite of cross domain, threat protection and insider risk solutions empower governments and enterprise organizations to use data safely - where and however their people need it. At Everfox, we innovate, we invest, we achieve. We protect what matters most to our customers. And we offer protection like no other. We do all of this so our customers can focus on what matters most their mission.

Location: Herndon, VA

We are seeking a proactive, enthusiastic, and highly organized Executive Assistant Level 2 to join our team. This role provides foundational support to the Senior Executive Assistant and collaborates closely with the broader EA team. The ideal candidate brings a positive attitude, strong initiative, and a willingness to jump in wherever needed to help the team operate smoothly. This position is in-office at least four days per week, as direct coordination, collaboration, and executive support require a strong on-site presence.

Key Responsibilities:

• Administrative & Team Support
• Provide day-to-day administrative support to the Senior EA and leadership team.
• Maintain organized systems, prepare documents, and handle correspondence.
• Support and collaborate across the EA team stepping in to assist with coordination, coverage, or tasks as needed.
• Assist with visitor support, office logistics, and general operational tasks.
• Heavy Calendar Management
• Manage and prioritize complex calendars for multiple leaders, including several Vice Presidents.
• Coordinate meetings, manage shifting schedules, resolve conflicts, and ensure executives are prepared for upcoming commitments.
• Handle scheduling across time zones and with external partners.
• Travel Coordination (T&E)
• Arrange domestic and international travel for several Vice Presidents and assigned leaders.
• Build comprehensive itineraries, manage logistics, and support last-minute changes.
• Prepare, submit, and reconcile travel and expense reports accurately and within policy.
• Expense Management
• Process and track expense reports for multiple VPs and designated leaders.
• Reconcile receipts, ensure policy compliance, and follow up on outstanding items.
• Meeting & Event Support
• Assist with meeting setup, materials, agendas, and action-item tracking.
• Coordinate small-scale events, team activities, and onsite workflows.
• Manage conference room bookings and associated logistics.

Qualifications:

Required

• High school diploma or equivalent.
• 12 years of administrative, reception, or support experience.
• Strong proficiency with Microsoft Outlook, Teams, Word, and Excel.
• Excellent communication, time management, and organizational skills.
• Ability to work onsite at least 3-5 days per week.
• Reliable, collaborative, and adaptable with strong attention to detail.

Preferred

• Experience supporting multiple leaders simultaneously.
• Prior exposure to calendar and travel coordination.
• A self-starter approach with a passion for supporting a high-performing team.

What You'll Bring:

• High enthusiasm and a positive, service oriented approach.
• Willingness to jump in, help the EA team, and take initiative without hesitation.
• Professionalism, confidentiality, and strong follow through.
• Comfort working in a fast-moving, dynamic environment.

A reasonable estimate of the base salary range for this role is:

$82,500.00-119,600.00 USD

The actual salary offered may vary within the range based on a candidate's unique experience, locale, and business needs. In addition to a base salary and bonus plans, Everfox offers a generous benefits package including flexible PTO, a 401k match, and contribution to healthcare coverages. Our talent acquisition team will provide specific information regarding bonus eligibility and benefits offerings.

Don't meet every single qualification? Studies show people are hesitant to apply if they don't meet all requirements listed in a job posting. If there is something slightly different about your previous experience, but it otherwise aligns and you're excited about this role, we encourage you to apply. You could be a great candidate for this or other roles on our team.

Everfox is an equal employment opportunity employer and complies with all applicable federal, state, and local laws prohibiting discrimination. Everfox does not discriminate against any employee or applicant based on race, color, religion, sex, age, national origin, disability, veteran status, marital status, medical condition, or any other category protected by applicable law. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career webpage as a result of your disability. You may request reasonable accommodations by sending an email to View email address on click.appcast.io

Everfox is a Federal Contractor. Certain positions with Everfox require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.

Applicants must have the right to work in the location to which you have applied.