Assistant Project Manager

Job Description

Job Title: Assistant Project Manager, Industrial Properties

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About Us:

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Monomoy CRE is a dynamic and growing industrial real estate development and investment firm specializing in high-quality industrial properties. We’re committed to creating sustainable, efficient, and state-of-the-art spaces that meet the evolving needs of our clients. We are seeking a skilled and experienced Assistant Project Manager to join our team to manage industrial projects from conception through completion for our expanding portfolio.

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Position Summary:

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As an Assistant Project Manager , you will provide crucial support to the Senior Project Manager (Sr. PM) in the planning, coordination, and execution of industrial construction projects. You will assist with various aspects of project management, including administrative duties, document management, financial tracking, and communication with subcontractors. This is an excellent opportunity to grow your project management skills in the industrial real estate development sector.

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Key Responsibilities:

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• Project Coordination & Implementation: Assist the Sr. Project Manager with planning and executing industrial construction projects from start to finish. Ensure that all tasks are completed efficiently and on time.
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• Task Management: Help coordinate and manage project tasks, milestones, and deliverables.
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• Data Analysis: Analyze project data to support decision-making, progress reporting, and issue identification.
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• Administrative Support: Conduct administrative duties, including setting up meetings, drafting change orders, taking meeting notes, and managing project documentation.
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• Procore Documentation Management: Upload and organize all project documents into Procore, including plans, permits, inspections, certifications, and subcontractor documentation.
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• Project Tracking & Reporting: Track and report on project progress in conjunction with the Sr. Project Manager, ensuring stakeholders remain informed.
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• Subcontractor Coordination: Assist in selecting subcontractors, creating subcontracts, and POs in Procore, ensuring proper scope of work alignment.
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• Stakeholder Communication: Serve as a liaison with clients, architects, engineers, subcontractors, and other stakeholders to ensure smooth communication.
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• Project Scheduling: Assist in the creation and maintenance of the project schedule, working with the Sr. Project Manager to ensure milestones are met.
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• OAC Meetings: Attend and document weekly Owner/Architect meetings (OAC), ensuring notes and actions are captured in Procore.
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• Financial Management: Meet with the Sr. Project Manager and Controller weekly to review project budgets, track financial forecasts, and assist in budget management.
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• Subcontractor Meetings: Attend weekly subcontractor meetings with the Sr. Project Manager, Superintendent, and subcontractors to ensure the project remains on track.
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• Change Orders: Generate documentation for change orders to be submitted to the owner and/or subcontractors.
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• Post-Project Evaluation: Attend post-project meetings to review results and help identify areas for improvement in future projects.
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• Estimate & Scope Preparation: Assist in creating project estimates and defining scopes of work for potential projects.
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• Project Planning: Coordinate client meetings, subcontractor discussions, labor planning, inspections, and safety meetings.
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• Customer Service & Quality: Ensure high standards of customer service and quality throughout the project’s lifecycle.
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• Travel: Ability to travel to project sites as required to support Sr. Project Manager and team.
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Qualifications:

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• Experience: 3-5 years of experience in project management or construction, preferably in industrial real estate or commercial construction.
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• Education: A Bachelor's degree in Construction Management, Civil Engineering, or a related field is preferred.
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• Industry Knowledge: Knowledge of industrial construction methods, processes, and best practices is a plus. Familiarity with building codes, safety regulations, and contract management is beneficial.
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• Procore Software: Experience with Procore software or other construction management software is a plus.
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• Communication Skills: Excellent verbal and written communication skills, with the ability to collaborate with internal and external stakeholders.
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• Problem-Solving: Ability to identify and resolve project issues efficiently while keeping the project on track.
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• Customer-Focused: Strong devotion to customer service and quality assurance.
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• Travel: Willingness to travel to various project sites as necessary.
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• Teamwork: Strong ability to work collaboratively within a project team.
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