Administrative Associate III

Requisition: 202600258S Title: Administrative Associate III FLSA status: Non-Exempt Hiring Salary: This position is a pay grade 7. Please see Pay Grade Table at: Occupational Category: Technical/Para-Professional Department: School of Agricultural Sciences Division: Division of Academic Affairs Open Date: 08/18/2026 Open Until Filled: Yes Educational and Experience Requirement: Associate’s degree in related field. Four years relevant administrative assistant experience or experience in a related field. Additional experience may be considered in lieu of education. Nature & Purpose of Position: Performs complex administrative assistant duties for the School of Agricultural Sciences & The Department of Engineering Technology. Primary Responsibilities: Performs complex administrative assistant duties to include data and document processing as well as providing general customer service. Performs data entry, verifies data and files. Performs receptionist duties, receives visitors, directs phone and walk-in customers and schedules appointments. Standard reporting and maintaining office calendar and departmental website. Attends meetings and takes notes. Solves routine problems and performs tasks of a repetitive nature, including processing student forms, maintaining student files and general filing. Coordinates Engineering Technology and Ag events and meetings. Receives and distributes mail daily. Uploads syllabi and vitas for faculty. Orders and maintains supply inventory. Assists office staff and faculty with budgeting, travel and purchasing duties. Handles P-Card purchases and monitors expenses. Performs other related duties as assigned. Other Specifications: Strong written and verbal communication skills are a must. Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. Full Time Part Time: Full Time Quicklink: EEO Statement: Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report #J-18808-Ljbffr