Building Manager (NBOE)

Building Manager (NBOE) JobID: 2319 Position Type: Non Instructional - Admin - Central Office/ Building Manager Date Posted: 8/4/2025 Location: Facilities Management -344

QUALIFICATIONS AND REQUIREMENTS

1. Pursuant to NJAC 18A: 17-51. Applicant to provide certification documentation. A board of education shall require any applicant for a permanent position as a buildings and grounds supervisor to provide documentation that he is a certified educational facilities manager.
2. Graduation from an accredited college with a Bachelor's degree preferred and/or an appropriate equivalent combination of technical education, facilities management certification and appropriate boiler licenses and environmental certifications as determined by the Executive Director of Facilities.
3. Five (5) years’ experience in engineering and business practices management involving supervision of skilled trades, custodial and technical personnel with a minimum of three (3) years’ experience in either discipline within a large school complex, industrial, institutional or government facility or campus exceeding 500,000-1 million square feet.
4. Good health and freedom from disabling physical and mental defects which would impair the proper performance of the required duties or which might endanger the health and safety oneself or others.
5. Appointees will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

BASIC FUNCTIONS AND RESPONSIBILITIES

1. Plans, organizes, coordinates, assigns direction, provides training and work reviews of assigned staff and outside contractors; provides input during the preparation of employee performance evaluations; participates in the interview and hiring process; organizes and assigns work, sets priorities, and follows-up to ensure coordination and completion of assigned work; ensures proper safety precautions are followed.
2. Develops and directs hands on training programs for custodial staff designed to ensure custodians within the County stay current with new custodial methods, supplies, equipment and safety procedures.
3. Manages custodial program designed to provide County facilities daily maintenance and some repair activities; conducting inspections for quality assurance, uniform work standards and continuous improvement of custodial program; maintain a high standard of cleanliness, hygiene, safety, and efficiency throughout the County.
4. Maintains and provides procedural support for custodial operations within the County's facilities; assess the program effectiveness and efficiency and provide recommendations for improvements.
5. Reports need for major repairs/maintenance to Facilities staff.
6. Estimates materials, tools and equipment needed for work assignments; orders and picks up materials and supplies from outside vendors as appropriate; prepares cost estimates for job.
7. Ensures servicing and availability of a variety of test equipment and hand and power tools; maintains inventory of frequently used supplies and hardware; order supplies as required.
8. Under direction of the Executive Director, Office of Facilities Management or his/her designee, has managerial charge of all non-educational financial, administrative, building code compliance, life safety, engineering, and maintenance and custodial operations of a major school building grouping.
9. Supervises and evaluates performance of major section heads involved in operating, cleaning and maintaining these buildings, may oversee project management staff and major renovations, does related work as required.
10. Establishes all department objectives for security and safety programs, construction and renovation schedules.
11. Coordinates Newark Board of Education standards and procedures for all maintenance and services, preventive maintenance scheduling, contract management, project oversight and others as required.
12. Develops and implements and monitors policies for; computerized maintenance management and work requests and control procedures: maintenance and update of technical drawings and manuals: energy management, space use, furniture standards, vehicle parking, and administration and control of all site contractors and vendors.
13. Is responsible for the preparation of the operational budget request for the major building grouping and for fiscal conformance to the approved budget and control of overtime and staff resources.
14. Maintain effective, professional client relations within the assigned buildings including interaction with Assistant Superintendents and principals.
15. Ensures compliance with applicable regulations governing purchasing and accounting functions.
16. Ensures compliance with all applicable safety, fire, and building codes.
17. Plans, organizes, and assigns the work of the organizational unit and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining of subordinates.
18. Maintains ongoing formalized training programs for all phases and functions of the building operation.
19. Is responsible for initiating and maintaining all specification, policy, and procedure manuals as directed.
20. Provides twenty-four (24) hour coverage for emergencies, urgencies or other situations requiring personal presence; delegates responsibilities and commensurate authority for backup personnel when absent for any reason they are still on-call and may be required to come in and work for mandatory snow operation whenever the school is not in operational.
21. Is responsible for all phases of managerial control of the assigned buildings including, but not limited to administration, engineering, maintenance, custodial and security.

KNOWLEDGE AND ABILITIES

1. Must be able to demonstrate familiarity with software and technology. This role will be utilizing and training staff in the use of handheld devices as well as creating reports and operating the District's work order system.
2. Must be able to lift over 50lbs and maybe required to assist with hands on assistants with sudden flood or any unforeseen emergencies and coordinate the right people and resources.
3. Troubleshoots problems and provides technical assistance to staff in solving issues and problems.
4. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
5. Knowledge of management systems involving planning, organizing, staffing, directing, and controlling operating and administrative personnel.
6. Knowledge of planning factors and techniques as they relate to budget preparation and/or fiscal accountability in a large building services program.
7. Knowledge of regulations including but not limited to safety, fire, building codes, lead paint procedures, lead in water protocols, IAQ, radon, mold, IPM, ADA, sanitation codes, swimming pool operation, substandard space and N.J.A.C. 6A: 26.
8. Knowledge of electronic and/or mechanical operating systems such as HVAC (heating, ventilating, and air conditioning), geo-thermal, security systems, elevators, emergency generators, roofing, electrical distribution, fire alarms, plumbing, PA systems, elevators, computerized DDC and pneumatic controls.
9. Ability to formulate, establishes, and communicates statements of goals and objectives and relevant policies affecting the accomplishment of such statements.
10. Ability to direct supervisory personnel to meet established goals and objectives.
11. Ability to understand and interpret building layouts, drawings, specifications, and associated documents.
12. Ability to communicate effectively, orally and in writing, to superior and subordinate personnel, building tenant professional staff, visitors, and others as necessary.
13. Ability to analyze operating and financial statistics and reports as to conformance of budgetary restrictions, potential excesses and areas of improvement.
14. Ability to analyze and react to emergencies to ensure for such things as organized evacuation of all personnel when deemed necessary, maintenance of critical building support systems, and security against intrusion.
15. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
16. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.
17. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

METHOD OF SELECTION

1. Evaluations of professional qualifications, certifications, licensure, training, experience and references.
2. An oral interview may be required.

Reports to: Director of Custodial Services Salary, Employment Period and Union Affiliation Salary Range: $90,000 – $110,000. Employment Period: Twelve (12) Months. Union Affiliation: Unaffiliated. Benefits In an effort to attract and retain staff, NBOE offers competitive compensation and comprehensive benefits for all full‑time staff. Offerings include Medical and Prescription Drug plans, employer‑paid Dental and Vision coverage, an array of Wellness and Voluntary benefits programs, and paid time off; all employees receive paid Personal and Sick days, as well as Vacation days for 12‑month employees. How to Apply Newark Board of Education only accepts electronic applications. Opening and Closing Date Opening Date: August 4, 2025. Closing Date: August 15, 2025 or until filled. Equal Opportunity/Affirmative Action Employer Newark Board of Education is an Equal Opportunity/Affirmative Action Employer. #J-18808-Ljbffr Newark-Board-of-Educatio