Import Coordinator

Job Description:

Saab, Inc. is growing, and import compliance is being stood up as its own discipline within Trade Compliance, separate from logistics execution. The successful candidate is a self-starter who is motivated to advance U.S. import compliance and customs authorization for defense and commercial programs, build relationships across sites and brokers, write import policies and turn them into understandable operational procedures, and help design how U.S. imports are authorized, documented, and measured. In this role, you will authorize the cross-border move and maintain compliance. Supply Chain’s logistics team will book freight, create BOLs, and settle carrier invoices. 

Responsibilities:

• Construct, improve, and run the U.S. import control framework for Saab, Inc., including entry review, exception handling, and CBP inquiries. 

• Build relationships with site shipping, programs, brokers, and forwarders so the handoff works, with shipment facts in and compliance direction and authorization out. 

• Draft and operationalize import policies and SOPs, including clearance, Temporary Import Bond (TIB), Carnet, DSP-61 temporary import license, permanent import, Duty-Free Entry (DFE), broker engagement, and recordkeeping. 

• Engage with Saab, Inc.’s international affiliates and other entities to coordinate imports into and exports from the U.S. 

• Clear imports through Customs by reviewing entry packets and resolving classification, valuation, origin, and document issues before the broker files. 

• Assign and maintain HTS classifications, add and track items in the system, and coordinate ECCN/USML questions with the export team. 

• Administer DFE under HTSUS 9808.00.30 by adding eligible contracts in Procurement Integrated Enterprise Environment (PIEE), coordinating Defense Contract Management Agency (DCMA) certificates with brokers, and keeping DFARS View phone number on click.appcast.io documentation complete. 

• Manage TIBs, carnets, and ITAR temporary import authorizations, including DSP-61 licenses and exemptions, as well as tracking, close-out, and retention. 

• Support ACE for imports, including Periodic Monthly Statement duty accuracy, protest flags, and payment authorization. Logistics and Accounting code the same statement to cost centers. 

• Support customs bonds, including U.S. and Non-Resident Importer (NRI) Canada, and Powers of Attorney and the authorized-filer list under subject matter oversight. 

• Manage the compliance side of broker and forwarder relationships, including SOPs, the authorized-broker list, and compliance KPIs. Logistics owns rates, booking, and freight-invoice approval. 

• Approve International Shipping Requests (ISR) and domestic tariff questionnaires as assigned. 

• Put import and temporary import/export activity into a durable system of record, such as OCR EASE, SharePoint, or an equivalent platform, and help shape how that looks as tools mature. 

• Use SharePoint and practical process-improvement skills to replace informal knowledge with an understandable and repeatable process that sites can follow. 

• Assess sites against the import requirements you help prepare, then address gaps directly rather than work around them. 

• Travel domestically and possibly internationally, 5%-10% annually. 

Compensation Ranges:

Auburn Hills, MI, East Syracuse, NY, Grayling, MI, Orlando, FL: $64,600 - $80,700

Bristol, RI, Cranston, RI: $71,000 - $88,800

Ashburn, VA, Quincy, MA, Washington, DC: $77,400 - $96,800

Required Qualifications:

• Bachelor’s degree in international business, supply chain, or a related field with 3+ years in U.S. import/customs operations or import compliance (including entry packets, HTS, and broker coordination), or a Master’s degree with 1+ year of experience, or an equivalent combination of education and experience. 

• Working knowledge of CBP entry, HTS classification, and how a broker files. 

• Sufficient export control literacy to flag DSP-61, TIB, Carnet, or ITAR issues and escalate them while providing clear information and options to enable decision-making. 

• Experience writing or improving a procedure, playbook, or SharePoint/tracker that other people then used. 

• Strong communication skills to clearly explain issues and requirements rather than simply state them. 

• Microsoft Excel proficiency, comfort working in ACE or a GTM tool, and willingness to work in internal systems and platforms. 

• Must be a U.S. person. Ability to obtain and maintain a DoD security clearance may be required depending on activities. This position may require access to export-controlled technical data. 

Preferred Qualifications: 

• Experience within the defense industry. 

• Security clearance or eligibility to obtain a security clearance. 

• Experience working with foreign entities and an appreciation of cultural differences. 

• Ability to work independently as well as under direction. 

• Strong organizational skills to perform and manage multiple substantive and administrative activities concurrently. 

• Ability to build and cultivate strong working relationships with brokers, site shipping, programs, and other key stakeholders. 

• Enjoys challenges, identifies improvements, and finds solutions. 

• Motivation to learn and improve. 

• Interest in sitting for the Customs Broker License exam later with Saab, Inc.’s backing (subject to company policy and approval). 

The compensation range provided is a general guideline. When extending an offer, Saab, Inc. considers factors including (but not limited to) the role and associated responsibilities, location, and market and business considerations, as well as the candidate's work experience, key skills, and education/training.

Skills and Experience:

Citizenship Requirements:

Must be a U.S. citizen, Permanent Resident (green card holder), or protected individual as defined by 8 U.S.C. 1324b(a)(3).

Drug-Free Workplaces:

Saab is a federal government contractor and adheres to policies and programs necessary for sustaining drug-free workplaces. As a condition of employment, candidates will be required to pass a pre-employment drug screen.

Benefits:

Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, a business casual atmosphere and comprehensive benefits.

Highlights include:

• Medical, vision, and dental insurance for employees and dependents

• Generous paid time off, including 8 designated holidays

• 401(k) with employer contributions

• Tuition assistance and student loan assistance

• Wellness and employee assistance resources

• Employee stock purchase opportunities

• Short-term and long-term disability coverage

About Us:

Saab is a leading defense and security company with an enduring purpose, to help nations keep their people and society safe. Empowered by its 28,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world. In the U.S., Saab delivers advanced technology and systems, supporting the U.S. Armed Forces and the Federal Aviation Administration, as well as international and commercial partners. Headquartered in Syracuse, New York, the company has business units and local employees in ten U.S. locations.

Saab is a company where we see diversity as an asset and offer unlimited opportunities for advancing in your career. We are also a company that respects each person’s needs and encourage employees to lead a balanced, rewarding life beyond work. Saab values diversity and is an Affirmative Action employer for protected veterans and individuals with disabilities. Saab is an Equal Employment Opportunity employer, all qualified individuals are encouraged to apply and will be considered for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran, disability status, or any other federal, state, or locally protected category.