Office Associate

Job Description

Job Description

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. 

 
Position Overview: 

• Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. 

 
Responsibilities: 

• Create sales packages, send and schedule estimates for Sales Associates 
• Send estimate follow up letters to customers with Sales Associate’s direction. 
• Ensure all marketing tactics are executed as per the Company’s Annual Marketing Plan. 
• Ensure all customer mailing lists are up to date.   
• Perform commercial telemarketing. 
• Maintain inventory and update all point of sale material. 
• Order paint and materials with Production Associate’s direction.   
• Enter Annual Financial Plan (AFP) into QuickBooks. 
• Issue Purchase Orders (PO’s). 
• Pay all bills and maintain all files.  
• Manage paperwork for new hires and terminated employees. 
• Conduct constant follow ups with customers.    
• Participate in regional or national on-going training conferences/meetings.  

 
Qualifications/Certifications:  

• High school diploma or GED 
• College degree a plus 
• Experienced with social media and digital marketing 
• Organized and detailed oriented 
• Knowledge of Microsoft office packages 
• Proficiency in QuickBooks (preferred) 
• Excellent verbal and written communication skills 
• Excellent organizational and time management skills
• Office Assistant experience (preferred) 

Each CertaPro Painters® business is independently owned and operated.