Administrative Assistant

RESPONSIBILITIES / ACCOUNTABILITIES
Support Settlement Processing
Strong math skills, bookkeeping and/or accounting skills
Prepare daily bank deposits and paperwork to ensure proper credit for funds.
Prepare tracking spreadsheets for deposits, follow up and collections of outstanding balances and documents.
Work with Functional Teams to resolve discrepancies and variances
Perform bank reconciliation
Identify Bank adjustments including non-sufficient funds
Maintain a supply of all forms, deposit books, deposit slips, etc.
Maintain cashier workbooks to support HQ Accounting
Daily interaction with all Functional internal and external Teams
Maintain high level of integrity and professionalism on a daily basis
Ability to work proficiently and calmly under pressure situations.
Ability to proficiently generate both detailed and summary reports from existing data using predefined IT tools such SAP.
Work on special projects as necessary
Provide back-up coverage for other team members when required
Front Desk responsibilities

Qualifications/Requirements
Assoc Degree preferred.
3+ years of experience providing administrative support
High level of computer proficiency and ability to become proficient in multiple IT applications
Microsoft suite knowledge and excel skills a must
Must be a strong team player and assist others when necessary
Excellent written and verbal communication skills
Strong number skills
Bookkeeping/banking skills desired
Experience in prioritizing work and multi-tasking, with a strong sense of urgency
Outstanding organization, time management, and follow-up skills
Responsible and reliable
Self-motivated and proactive
Aptitude to work with minimal supervision - set goals, create and implement action plans, and monitor progress toward goals

Notes:
Mon - Friday 8 to 4 est

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status