Administrative/HR Coordinator

Job Description

Job Description

Description:

Position Summary

The Administrative and HR Technician provides administrative and Human Resources support for the daily operations of a fast-paced trucking and logistics company. The position is structured as approximately 60% administrative duties and 40% Human Resources duties.

This role serves as an important point of support for management, drivers, employees, and job applicants. The Administrative and HR Technician is responsible for maintaining accurate records, assisting with company administrative functions, supporting recruiting and onboarding activities, maintaining employee documentation, and helping ensure daily office and HR processes are completed accurately and efficiently.

The successful candidate will be organized, dependable, detail-oriented, professional, and capable of handling confidential employee and company information.

Essential Duties and Responsibilities

Administrative Responsibilities

· Provide daily administrative and clerical support to management and company departments.

· Answer and direct incoming telephone calls, emails, and general inquiries.

· Maintain organized electronic and physical company records.

· Prepare, scan, copy, file, upload, and distribute company documents.

· Perform data entry and maintain spreadsheets, reports, logs, and tracking systems.

· Assist with maintaining driver, vehicle, and company documentation.

· Monitor documentation and expiration dates and assist with obtaining updated records as needed.

· Communicate with drivers, dispatch, operations, management, vendors, and other company personnel.

· Assist with scheduling meetings, appointments, training, and other company activities.

· Receive and distribute incoming mail and packages and prepare outgoing correspondence.

· Maintain office supplies and assist with coordinating office-related purchases.

· Prepare routine letters, forms, notices, and other company correspondence.

· Assist management with special projects and operational assignments.

· Maintain an organized and professional office environment.

· Perform additional administrative duties as assigned.

Human Resources Responsibilities

· Provide administrative support throughout the recruiting and hiring process.

· Assist with reviewing applications.

· Communicate with applicants and schedule interviews.

· Assist with pre-employment requirements, background checks, and other hiring documentation.

· Prepare new-hire paperwork and assist with employee onboarding.

· Assist with new-hire orientation and ensure required documents and acknowledgments are completed.

· Create, maintain, and update employee personnel files.

· Maintain employee records and HR documentation in accordance with company procedures.

· Assist employees with routine HR-related questions and direct matters requiring management review to the appropriate individual.

· Assist with employee changes, transfers, promotions, and separation documentation.

· Support employee recognition, engagement, training, and company events.

· Maintain strict confidentiality regarding employee, applicant, payroll, driver, and company information.

· Assist with other Human Resources duties and projects as assigned 

 

Work Schedule & Environment

· Full-time, on-site position.

· Work is primarily performed in an office environment within a trucking and logistics operation.

· The employee must be able to respond professionally to changing priorities and time-sensitive operational needs.

Requirements:

Qualifications

· High school diploma or GED required.

· Associate degree, HR certification, or coursework in Human Resources, Business Administration, or a related field is preferred but not required.

· Previous administrative, clerical, Human Resources, or office experience preferred.

· Experience in trucking, transportation, logistics, warehousing, or a related industry is a plus.

· Strong organizational and time-management skills.

· Excellent attention to detail and recordkeeping abilities.

· Strong written and verbal communication skills.

· Ability to communicate professionally with drivers, employees, applicants, vendors, and management.

· Ability to manage multiple responsibilities and adjust priorities in a fast-paced environment.

· Ability to handle sensitive and confidential information appropriately.

· Proficiency with Microsoft Word, Excel, Outlook, and general office technology.

· Ability to learn HR, transportation, document-management, and other company software systems.

· Dependable, professional, and able to work with limited supervision.