Athletic Eligibility Certification Specialist

Athletic Eligibility Certification Specialist Primary Purpose of Position: This position serves as the Athletic Eligibility Certification Specialist, with responsibility for coordination and oversight of all aspects of the eligibility certification process on behalf of the Office of the Registrar. Activities include daily processing of eligibility for prospective, initial, transfer, and continuing student-athletes to ensure strict compliance with NCAA Division I and Conference regulations while also maintaining the integrity of student-athletes’ academic records; ensuring that student-athletes meet both institutional degree requirements and the complex regulatory standards set by the NCAA; and serving as the primary certifying authority for student-athlete eligibility on the academic side – separating academic verification from the Athletic Department’s operational interests. Develops and maintains fluency with a variety of databases and systems (ARMS, Banner, DegreeWorks, WebFocus, etc.) to support student-athlete eligibility determinations. Responsibilities Evaluate and certify the prospective, initial, transfer, and continuing academic eligibility of student-athletes in strict accordance with NCAA bylaws, Conference rules, and institutional regulations. Maintain an expert-level understanding of current NCAA legislation, interpretations, and sport-specific requirements to ensure departmental compliance. Analyze degree audits and transcripts to track Progress Toward Degree (PTD). This includes identifying and resolving potential eligibility risks throughout a student-athlete’s career. Conduct comprehensive eligibility evaluations for high school prospects and prospective transfer students (utilizing processes such as ARMS). Review, verify, and submit critical national data, including Academic Progress Rate (APR) and Graduation Success Rate (GSR) metrics. Analyze changes to academic records—such as degree program swaps, grade changes, or course substitutions—to determine immediate and long-term ramifications on eligibility status. Identify and track student-athletes subject to additional or sport-specific NCAA legislation (e.g., Summer Required Activities Academic Exceptions for Football and Basketball). Collaborate with the Athletic Academic Center, Athletic Compliance, and the Faculty Athletics Representative (FAR) to lead certification meetings and develop success strategies. Partner with the Office of the Registrar and DegreeWorks specialists to ensure official academic records, including AP credits and dual enrollment transcripts, are accurate and up-to-date. Conduct ongoing monitoring of full-time enrollment status, including specialized tracking of international student-athlete regulations (e.g., the 9‑hour rule) to maintain visa compliance. Prepare and organize internal eligibility documents and certification packets for final review by the FAR and Compliance office. Consult with various academic colleges on campus to facilitate the evaluation of transfer credits and course waivers. Qualifications Bachelor’s degree or equivalently combined education and experience from appropriately accredited institutions. Note: You may qualify through either years of education, or years of directly related experience, or a combination of both. Prior experience with NCAA eligibility regulations, such as compliance, academic advising, or student services within the Office of the Registrar. Working knowledge of NCAA regulations gained through prior work experience in athletics or student services at a Division I institution or at a Division I conference office or at the NCAA national office. Prior experience with Teamworks/ARMS, Banner, and the NCAA Eligibility Center. Previous experience as a certifying officer or a position with certification responsibilities for an NCAA Division I institution. Preferred Experience, Skills, Training/Education Prior experience with NCAA eligibility regulations, such as compliance, academic advising, or student services within the Office of the Registrar. Working knowledge of NCAA regulations gained through prior work experience in athletics or student services at a Division I institution, at a Division I conference office, or at the NCAA national office. Prior experience with Teamworks/ARMS, Banner, and the NCAA Eligibility Center.Previous experience as a certifying officer or a position with certification responsibilities for an NCAA Division 1 institution. Job Details Employment Type: Permanent – Full-time Hours per week: 40 (8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours as necessary). Eligible to work from home: Two days a week after training completion. Salary Range: $39,058 – $53,705 Position Number: 000917 Location: King 141, 9201 University City Blvd, Charlotte, NC 28223 FLSA Status: Non-Exempt Classification Title: Student Services Specialist – Journey Division: Academic Affairs Work Unit: Registrar #J-18808-Ljbffr The University of North Carolina