Administrative Assistant

Salary: $31,526.92 Annually
Location : 20 N. Pennsylvania Avenue, Wilkes-Barre, PA
Job Type: Full-time
Job Number: 02037
Department: Purchasing
Opening Date: 06/16/2026


Description


THIS POSITION WILL REMAIN OPEN UNTIL FILLED

This is staff work performing varied assignments as an assistant to the department or agency head.
This employee is responsible for performing a wide variety of staff assignments, many of which have a significant effect upon departmental policy. Work includes analyzing administrative operations, developing and installing work standards and procedures, conducting independent research, preparing detailed and comprehensive reports of findings and recommendations and performing various public relations and liaison duties. Assignments usually require familiarity with the functions of the department in which the employee is employed.
Since all positions in this class involve a staff relationship to a department or agency head, supervision is not normally exercised over their employees. Assignments are carried out with considerable initiative and• independence, but work is reviewed through conferences and evaluation of results obtained.

Essential Duties and Responsibilities
Essential Duties and Responsibilities

• Studies and analyzes operational procedures, prepare detailed and comprehensive reports of findings and recommendations.
• Review requisitions and supply requests, prepare, process and track purchase orders. ensure accurate invoice processing and payment.
• Prepare and process Bids, RFP's, RFI's and RFQ's.
• Manage purchase orders, contracts, invoices, and related files.
• Assists in developing departmental programs and policies.
• Maintains records and files of reports related to purchasing.
• Maintain relationships with vendors, conduct market research to identify cost-savings opportunities.
• Reviews and replies to correspondence.
• Establishes and maintains cooperative working relationships with other governmental agencies.
• Prepares budget estimates and various other fiscal and statistical reports.
• Performs related work as required.
• Other duties as assigned.

Required Knowledge, Skills and Abilities

Knowledge:
• Office planning, administration and corporate procedures and policies.
• Intermediate math calculations.
Skills:
• Oral and written communication skills
• Operate office business machines, PC skills and related software as required.
• Proficient in Microsoft Word, Excel, Access and Outlook.
Abilities:
• Ability to organize information and work with others to resolve problems.
• Ability to follow written and oral instructions.

Minimum Qualifications

• High School Diploma or GED
• TWO (2) years experience in related office, Or any equivalent combination of experience and/or training.

LUZERNE COUNTY IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER.
I. Medical Insurance
The coverage begins for the employee the on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plan varies by the coverage selection and the number of dependents; and may be subject to collective bargaining agreement. The employee may also elect to opt out of the County's medical insurance if proof of coverage is provided. Under this arrangement, the employee is provided with an annual opt out payment.


II. Vision and Prescription
The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Contributions may vary, subject to collective bargaining agreement.


III. Dental Coverage
The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Contributions may vary, subject to collective bargaining agreement.


IV. Life Insurance
A $50,000 life insurance policy is afforded to full-time employees, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement.


V. Retirement
All full-time employees and part-time employees working more than 1,000 hours per year qualify for Luzerne County retirement benefits, in which employees must contribute 5% of their earnings, and may choose to add to an additional voluntary contribution, not to exceed an additional 10%.