Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations in West Chester, Ohio within a busy construction and contractor environment. This Contract to permanent opportunity is ideal for someone who enjoys balancing front desk interaction with detailed administrative and accounts payable support. The right candidate will bring strong organizational skills, accuracy in data handling, and a detail-oriented approach to communication with visitors, callers, and internal teams.

Responsibilities:
• Welcome guests and create a courteous experience at the front desk while representing the office effectively.
• Manage incoming phone calls, respond appropriately, and connect inquiries to the correct team members.
• Handle incoming mail and office correspondence by sorting, distributing, and tracking items as needed.
• Record invoice information in company systems with a strong focus on accuracy and completeness.
• Digitize invoices and forward documentation to the appropriate reviewers for timely processing.
• Research statement questions and assist with resolving account-related issues in coordination with internal stakeholders.
• Reconcile payments against invoices and statements to help maintain accurate financial records.
• Prepare outgoing checks promptly and ensure supporting documentation is organized and complete.
• Maintain orderly physical and electronic filing systems for invoices, records, and other administrative documents.
• Provide broad administrative support to keep office operations running efficiently day to day.• Prior experience in an administrative, receptionist, or front desk support position is preferred.
• Exposure to invoice entry, accounts payable activities, or payment processing is highly valued.
• Strong data entry capabilities with consistent attention to detail and accuracy.
• Clear written and verbal communication skills with a customer-focused approach.
• Ability to stay organized, manage multiple priorities, and work effectively in a fast-paced office setting.
• Comfortable using standard office systems and handling routine administrative documentation.
• Detail-oriented and courteous when interacting with visitors, callers, and colleagues.