Logistics I / Expeditor

Job Description

Job Description

Description:

Fermi America is developing Project Matador — one of the most ambitious power generation and data center programs in U.S. history. The project spans multi-gigawatt F-Class gas turbine generation, a 1 GW battery energy storage system, 345 kV transmission infrastructure, and approximately 14 million square feet of data center campus across a West Texas site spanning roughly 7,000 acres.

The Logistics I / Expeditor is an entry-level position within the Procurement & Supply Chain organization, responsible for tracking purchase order status and proactively expediting the delivery of materials, equipment, and services critical to the Project Matador construction schedule. This role works directly with suppliers, freight carriers, and internal stakeholders to confirm order acknowledgments, monitor manufacturing and shipment milestones, resolve delivery exceptions, and keep procurement and project leadership informed of at-risk deliveries. The position reports to the Director of Procurement and serves as a key point of contact between Procurement, vendors, and the project team to keep material flow aligned with the construction schedule.

Key Responsibilities

Purchase Order Tracking & Expediting

• Monitor open purchase orders and blanket order releases across assigned commodity or vendor categories, tracking order acknowledgment, fabrication/production status, and shipment milestones
• Proactively expedite orders identified as critical-path, at-risk, or behind schedule, escalating unresolved delays to the Director of Procurement and requesting stakeholders
• Maintain and update the expediting log/status tracker with current delivery dates, revised commitments, and root cause of any slippage
• Cross-reference PO delivery dates against the Primavera P6 construction schedule and Unifier CBS forecast to flag material availability risks to project milestones

Vendor Communication & Follow-Up

• Conduct regular follow-up calls and correspondence with suppliers and freight/logistics providers to confirm order status, shipping dates, and documentation readiness
• Request and track supplier submittals required prior to shipment, including certified drawings, test reports, and material certifications, in coordination with Engineering and Quality
• Coordinate with freight forwarders, carriers, and customs brokers as needed to track in-transit shipments and resolve transportation exceptions
• Document all vendor communications and status updates in Aconex to maintain a complete, auditable expediting record

Documentation & Reporting

• Prepare periodic expediting status reports summarizing on-time delivery performance, open exceptions, and upcoming critical deliveries for the Director of Procurement
• Maintain accurate PO and shipment records in Oracle Fusion, ensuring delivery dates, quantities, and status fields reflect current information
• Support root-cause tracking and corrective action documentation for recurring or significant delivery delays
• Assist in compiling data for vendor performance scorecards related to on-time delivery and responsiveness

Cross-Functional Coordination

• Coordinate with site receiving, warehousing, and construction teams to align inbound delivery timing with laydown yard capacity and installation sequencing
• Partner with the Procurement Managers for EPC, BOP, OFE, and Services to support expediting needs across their respective vendor portfolios
• Liaise with Finance and Accounts Payable on delivery confirmations required to support invoice processing and milestone billing
• Support Procurement leadership with ad hoc research, vendor outreach, and administrative tasks as assigned

Administrative Support

• Assist with PO data entry, filing, and recordkeeping to support the broader Procurement & Supply Chain team
• Help maintain vendor contact directories and distribution lists used for expediting communications
• Perform any other duties as assigned by the Director of Procurement or Fermi America leadership

Requirements: