Finance & Grant Administrator

Job Title: Finance & Grants Administrator Salary: $18-$21 Hours: 40 hours per week; Non-Exempt Benefits: 401K Plan, Employee Assistance Program, and more Reports to: Finance Manager Location: 607 N. 7th St., Ft. Pierce, Fl 34950 JOB PURPOSE The basic functions of the Finance Specialist are to process the day-to-day accounting tasks for the organization and to support analysis for reporting to guide management in the business decision-making process necessary to facilitate the achievement of desired business results on a weekly, quarterly, and monthly basis. Duties & responsibilities Assist with month and year-end close Grant Administration - Running Monthly/quarterly grant reporting, time card computation Copying, scanning, filing, and obtaining signatures for various grant programs Manages and supports the grant requirements and implementation for the organization Assist with preparing and submitting reports, invoices, including quarterly reports by required/established deadlines, including revenue and expenditure reporting Assist Finance & Grants Specialists with Accounts Payable – Credit card, receipt tracking, invoice entry, weekly check runs Assist Finance & Grants Specialists with Accounts receivable – depositing checks, deposit entries, invoicing, contacting for past due balances via phone & email Maintain the accuracy of accounts by verifying, allocating, and posting transactions Maintain detailed records of customer interactions and payment arrangements Organize and update relevant data using various computer applications Accurately and efficiently type and word-process various documents and electronic information Maintain historical records OTHER DUTIES & RESPONSIBILITIES Actively participate in mandatory Club training and All Staff meetings Occasionally may be required to work special events promoted by the organization Support other projects as needed Work closely with the Finance Manager and Finance & Grants Specialists Complete any additional assignments as requested by Management Other Consistent and reliable transportation is required for this position. Requirements BACKGROUND SCREENING Must submit to and pass Level 2 background screening through the Florida Department of Children & Families. Must pass pre-employment drug test Current CPR/First Aid certification preferred. EDUCATION / EXPERIENCE Associate degree, two or more years of administration or finance experience, or equivalent combination of education and experience, preferably in a non-profit environment. SKILLS/KNOWLEDGE Proficient in Outlook, Word and Excel Strong attention to detail Strong organizational and analytical skills Ability to manage multiple projects simultaneously Ability to calculate figures and amounts, such as discounts, interest, and percentages Strong oral and written communication skills Self-starter with the ability to work in a fast-paced environment with critical deadlines Ability to interact with all levels of management and team members Non-profit and/or Charitable Foundation skills helpful Ability to consistently meet all deadlines Travel Some travel may be required for training and/or other business purposes. Working conditions Our offices, neighborhood clubhouses, and school-based clubs are fast-paced work environments and are strategically located in areas of St. Lucie County. Flexibility to work different schedules and locations is required due to changing business demands. General office conditions are the standard work environment (standing, sitting, and walking). Boys & Girls Clubs of St. Lucie County is an equal opportunity employer and a smoke, drug, and alcohol-free workplace. PHYSICAL DEMANDS The usual and customary methods of performing the job’s functions require the following demands: some lifting, carrying, pushing and/or pulling, stooping/kneeling, reaching with hands and arms, and finger dexterity. This position requires extended talking, listening, sitting, walking, and standing; computer viewing, and keyboard entry. Regularly lifting up to 25 pounds. Daily operation of personal motor vehicles relevant to carrying out job duties is required for this position. Ability to think strategically and ability to sit for more than four hours per day. #J-18808-Ljbffr Boys & Girls Club of St Lucie County Inc