Logistics Administrator

MEI Rigging & Crating

Job Summary

The Logistics Administrator is responsible for supporting daily transportation operations by coordinating freight movements, managing customer and carrier purchase orders, tracking shipments, and auditing freight invoices. This role ensures accurate data entry, effective communication with internal teams and third-party carriers, and timely execution of transportation activities while maintaining cost control and compliance.

Key Responsibilities

Obtain and manage customer purchase orders (POs) on a per-load or per-project basis
Create and issue internal carrier POs and distribute them to assigned carriers
Uses computer systems and transportation management software to perform accurate data entry related to shipments, carriers, rates, and documentation
Execute tracking and tracing of in-transit shipments to ensure on-time delivery
Assist with the coordination of daily transportation activities , including load scheduling and carrier communication
Maintain a third-party carrier invoice audit tool to:
- Log freight costs
- Document discrepancies and exceptions
- Audit carrier invoices for accuracy prior to approval
Communicate shipment status, exceptions, and delays to internal stakeholders
Resolve basic carrier and billing issues in a timely manner
Support continuous improvement efforts related to transportation processes and documentation
Maintain organized and accurate transportation records in company systems

Qualifications

Required:

High school diploma or equivalent
1-3 years of experience in transportation, logistics, freight coordination, or a related field
Strong data entry and administrative skills with high attention to detail
Familiarity with transportation documentation, purchase orders, and freight invoices
Ability to manage multiple priorities in a fast-paced environment
Strong communication and organizational skills

Preferred:

Experience working with third-party carriers or 3PLs
Experience using transportation management systems (TMS) or freight audit tools

Skills & Competencies

Transportation and logistics coordination
Attention to detail and accuracy
Time management and task prioritization
Problem solving and issue resolution
Proficiency with Microsoft Office or similar systems
Clear written and verbal communication
Strong customer service skills

Apply

Vacancy posted 5 days ago

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