Administrative Assistant (Data & Document Coordination)

Administrative Assistant (Data & Document Coordination) ACE Controls – Humble, TX (On-Site) $18–$21 per hour | Full-Time About ACE Controls Established in 2005, we have a strong reputation in industrial control panel design, fabrication, and system integration. We partner with leading companies across water & wastewater, food & beverage, and industrial manufacturing. Our team takes pride in delivering high-quality work through precision, accountability, and collaboration. We offer a supportive, team-oriented environment where individuals who value organization, accuracy, and reliability can thrive and make a meaningful impact. Position Overview We are hiring an Administrative Assistant to support our team, keeping documents organized, data accurate, and daily administrative operations running smoothly. This role is a great fit for someone who: Thrives in structured, detail-oriented work Can adapt quickly to changing priorities in a fast paced environment Has experience supporting technical or project-based teams This is not a project management or highly technical position. This position focuses on organization, coordination, and administrative support. Key Responsibilities Organize and maintain project files, documentation, and records Keep internal systems updated with accurate data and project information Track and update document status, revisions, and deadlines Review documents for completeness and accuracy before sharing Assist with preparing project documentation and deliverables Enter and manage data in internal systems (ERP or similar) Provide general administrative support, including: Answering phones and emails Supporting office coordination Handling day-to-day administrative tasks Required Qualifications High school diploma or equivalent 2+ years of experience in: Administrative support Data entry Office coordination Strong skills in: Microsoft Office Suite; specifically Excel, Word, Outlook Basic document handling (PDFs, file organization) High attention to detail and accuracy Strong communication and follow-through Comfortable with repetitive, process-driven tasks Preferred Experience Experience in manufacturing, construction, engineering, or office support environments Familiarity with: Project-based administrative work ERP or internal tracking systems Working with structured documentation Compensation & Benefits $18–$21 per hour (based on experience) 90% employer-paid medical, dental, and vision insurance Paid time off and company holidays Health Savings Account (HSA) with company contributions 401(k) with company match (up to 4%, immediate vesting) Additional Information Full-time, on-site role in Humble, TX Direct hire only (no C2C / Corp to Corp or agencies) ACE Controls is an Equal Opportunity Employer. Employment is contingent upon eligibility to work in the United States and successful completion of background requirements.

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