Shipping & Receiving Assistant

Shipping & Receiving Assistant

Join our team as a Shipping and Receiving Assistant, a vital role supporting faculty, staff, and students across the Centennial Biomedical Campus. In this hands-on position, you will support daily receiving, asset tracking, mail runs, event setup, fleet care, and heavy equipment operation. You will also safely handle specialized items, including refrigerated supplies, controlled substances, anatomy specimens, and hazardous diagnostic samples.

Key Responsibilities:

• Sign for and inventory all packages received daily from delivery trucks, confirming their accuracy against delivery manifests, including perishable, infectious, controlled substances, and valuable items.
• Conduct detailed inventories of all packages delivered to the Centennial Biomedical Campus, including various buildings and units within the college.
• Deliver packages to designated locations within the college campus, obtaining recipient signatures and recording delivery dates, especially for perishable items requiring refrigerated storage.
• Assist with the annual inventory of assets spread across multiple campuses and locations, including locating items, recording their details, and updating the university asset management system.
• Assist the Mail Room Manager with mail operations, including operation of the mail machine, deliveries and pickups from the local post office, courier runs, and retrieving pathology samples from the NC Department of Agriculture Veterinary Diagnostic Laboratory.
• Transport veterinary diagnostic samples to and from diagnostic laboratories, ensuring proper handling of infectious materials.
• Handle formaldehyde-preserved large and small animal cadavers for the Anatomy Lab, including transportation and use of protective equipment.
• Receive, document, and transport infectious disease samples for the Vector Born Laboratory to avoid public health risks.
• Locate and tag new purchases made by the college, documenting their details and entering them into the inventory database.
• Assist in documenting, tagging, and removing surplus items for disposal, adhering to safety procedures, and maintaining accurate inventory records.
• Assist with setting up and logistics for special events at the college, including deliveries, setup, and furniture rearrangement.
• Operate heavy equipment such as forklifts, pallet jacks, backhoes, dump trucks, and box trucks, ensuring proper safety training and certification.
• Assist with light maintenance on departmental vehicles, including fueling, cleaning, and scheduling maintenance and repairs.
• Assist with various moves within the college, including office and laboratory moves, and transporting heavy or delicate equipment.
• Provide customer service throughout the college and the College of Engineering Biomedical Engineering department, assisting customers with their needs.
• Demonstrate knowledge of various programs administered by Shipping and Receiving and explain them to others.
• Address various requests from customers across campus, ensuring policies and procedures are communicated and followed.

Abilities Necessary to Perform Job Duties:

Must be able to lift up to 50 pounds, with or without reasonable accommodations, on a frequent basis.

Other Responsibilities:

Any physical assistance involving heavy items or multiple items to be moved as requested by supervisor. Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.

Qualifications:

Minimum Experience/Education: High school diploma or equivalency.

Preferred Qualifications: Previous experience operating a forklift, hand cart, hand truck, and dollies. Ability to operate Mail Sorting and Metering Machine is desired. Excellent oral and written communication skills with an emphasis on providing outstanding customer service. Strong computer skills with particular emphasis on Microsoft Excel or similar software, and the ability to learn and use on-line computer applications to track inventory and surplus. Detail oriented with strong organizational skills.

Required License or Certification: Valid driver's license is required for this position. NC driver's license within 60 days of hire.