Clinical Research Coordinator

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Job Category:
Academic Staff

Employment Type:
Regular

Job Profile:
Clinical Research Coordinator I

Job Summary:

The Department of Radiation Medicine at the University of Wisconsin-Madison in the School of Medicine and Public Health (SMPH) is seeking a motivated and detail oriented Clinical Research Coordinator I or II to join a dynamic and collaborative research team. In this role, you will coordinate industry sponsored and internally funded prospective clinical trials across multiple investigators, contributing directly to research that advances patient care and medical innovation.

You will work closely with the Radiation Medicine Clinical Research Coordinator team, Program Manager, and a multidisciplinary team of investigators and clinical partners on exciting studies. This position offers hands on involvement in impactful clinical research and the opportunity to build strong professional expertise in a nationally recognized academic medical environment.

The ideal candidate thrives in a fast paced, complex setting, enjoys managing multiple priorities, and is committed to maintaining high standards of patient care, regulatory compliance, and professionalism. The Department of Radiation Medicine is a national leader in clinical care, research, and education, providing an excellent environment for career development, mentorship, and meaningful contribution to cutting edge clinical research.

• Applicants for this position will be considered for the following titles: Clinical Research Coordinator I, Clinical Research Coordinator II. The title is determined by the experience and qualifications of the finalist.
• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Key Job Responsibilities:

• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols

• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy

• May assist with training of staff

• Schedules logistics, determines workflows, and secures resources for clinical research trials

• Identifies work unit resources needs and manages supply and equipment inventory levels

• Performs quality checks

• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues

• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols

Department:

School of Medicine and Public Health, Radiation Medicine

The Department of Radiation Medicine (DRM) was established in 1975, bringing together physicians and scientists from radiation oncology, medical oncology and cancer biology whose academic activities include clinical cancer care, clinical and laboratory research and education. Highly regarded as a clinical and research powerhouse, the productivity of the department is paired with a vibrant culture that fosters respect, mutual support and well-being. The department serves as the cornerstone of the renowned UW Carbone Cancer Center, which received National Cancer Institute designation in 1973 as one of the first six Comprehensive Cancer Centers in the United States.

The department's setting within a top-tier university and the nation's first School of Medicine and Public Health is key to success. Bridging research faculty and clinicians from many areas of cancer treatment, the department is focused on three primary areas: clinical radiation oncology, radiation oncology physics and cancer biology. These three groups work to ensure delivery of the highest quality clinical care for cancer patients, foster innovative clinical and translational research and provide a rich educational environment for radiation oncology and radiation oncology physics residents, medical students, graduate students and other trainees.

The Department of Radiation Medicine currently houses 45 faculty members: 18 clinical radiation oncologists (five MD/PhD physician-scientists leading laboratory research programs), 18 radiation oncology physicists, four PhD cancer biologists and five emeritus professors. Growth over the last decade has more than doubled the size of the faculty and tripled the total research funding. The department's leadership structure is dedicated to supporting a diverse workplace and promoting an environment of equity for all faculty, staff, learners and patients.

Compensation:

The starting salary for the position is $55,000; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer

Required Qualifications:

• Prior work experience in a health care setting or with human patients
• Prior work experience with electronic medical/health records (EMR or EHR) systems

Preferred Qualifications:

• Previous experience coordinating clinical trials
• Prior experience adhering to IRB approved protocols
• Prior experience with FDA regulated clinical trials
• Prior experience with electronic data capturing (EDC

Education:

• Preferred Bachelor's Degree with focus in biological or health sciences, health care or related field

How to Apply:

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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.
• Cover letter - required
• Resume - required

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information:

Kirsten Gragg, [click to reveal email address] View email address on us.fitly.work , View phone number on us.fitly.work. Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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