Staff Accountant

Job Description

Job Description

Job Description

The Staff Accountant provides cross-departmental accounting and systems support, ensuring accurate financial records, efficient processes, and strong internal controls. This role works closely with accounts payable, accounts receivable, payroll, human resources, and job costing functions while also overseeing key software platforms and supporting compliance and audit activities.

Responsibilities

• Assist with accounts payable by recording expenses accurately, collecting and reconciling credit card purchases, and managing vendor W-9s and Certificates of Insurance.
• Support accounts receivable by recording customer payments, including ACH transactions and physical checks, in the Foundation ERP system.
• Provide backup support for weekly payroll processing, including recording commission information, collecting and reviewing timekeeping data, conducting prevailing wage research, and processing certified payroll reports.
• Assist human resources with onboarding and offboarding by setting up and removing program access for employees and providing training or assistance on application access and usage.
• Track and maintain accurate records of all vehicle, credit card, fuel card, computer, and company cell phone assignments.
• Assist with job costing by helping capture job costs and performing audits to ensure accuracy and completeness.
• Administer and optimize key software programs and applications, including Google and Adobe tools, to support accounting and operational needs.
• Oversee specialized platforms such as Engine.com and credit card and fuel card platforms, ensuring they are configured and used effectively.
• Identify and implement opportunities to use new application features or integrations to reduce manual data entry and streamline processes across departments.
• Assist with project compliance by supporting certified payroll and EEO reporting requirements.
• Support audit activities by compiling information and documentation for annual insurance audits, including Workers’ Compensation and General Liability, as well as for corporate tax preparation.

Essential Skills

• At least 4 years of accounting experience with a solid understanding of debits and credits.
• Hands-on experience with journal entries and at least one of the following: accounts payable, accounts receivable, or payroll.
• Proficiency with enterprise resource planning (ERP) systems used in a construction environment.
• Basic Excel proficiency, including comfort navigating spreadsheets and exporting and importing data.
• Demonstrated ability to work with multiple applications and systems and adapt quickly to new tools.
• Experience in a construction company with more than 50 employees, ideally operating in multiple states.
• Bachelor’s degree in accounting.
• Experience using the Foundation ERP system in day-to-day operations.

Additional Skills & Qualifications

• Experience performing analytical accounting work, such as reconciliations and financial analysis.
• Experience managing software, systems, and applications, including adding and removing user access and training others on tools.
• Ability to learn new software, systems, or applications with limited guidance and independently identify solutions.
• Familiarity with certified payroll processes and EEO reporting.
• Experience supporting insurance audits and corporate tax preparation.
• Strong attention to detail and ability to maintain accurate and organized records.
• Effective communication skills to collaborate with accounting, human resources, and operations teams.

Work Environment

This is a full-time role with a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. The position operates in a professional office environment that relies heavily on ERP systems, Google applications, Adobe tools, and specialized platforms such as Engine.com and credit card and fuel card management systems. Work involves regular use of computers and business software to support accounting, payroll, HR, and compliance functions, with a focus on cross-departmental collaboration and process efficiency.

This is a Contract to Hire position based out of Williamsburg, VA.

The pay range for this position is $31.25 - $36.06/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Williamsburg,VA.

This position is anticipated to close on Jun 25, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.