Office Associate

Job Title: Office Associate Location: Augusta University Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 296957 Job Summary Provide administrative assistance to the department faculty, Admin. Assistant, course directors, and part‑time Office Associate in the daily activities of the department. Assist with axiUm by coordinating daily senior clinic maps and student appointments and helping with student requests and assist with building faculty schedule as needed. Assist with Comp Care completed competency grades and dates in Qualtrics and D2L, and with the business courses grades and attendance rosters, review and sign Petitions. Coordinate Grand Rounds. Help manage student forms in Box, assist with new class orientation, and with the setting up of Box folders for each new class of students. Help coordinate department meetings and order breakfast or lunches when applicable and take meeting minutes. Assist in annual student awards by contacting sponsors for participation and creating certificates when needed. Answer main line, check daily the General Dentistry fax and voicemail inbox, deliver and retrieve mail from the DCG mailroom and distribute. Ability to maintain confidentiality, solve problems, detail oriented, organized, and able to work with minimal supervision. Serve as back‑up to the part‑time Office Associate, and Admin. Asst., and all other duties as assigned. Responsibilities ADMINISTRATIVE ASSISTANCE : Provide administrative assistance to the department faculty and staff in the daily activities of the department. Answer the department’s main line, forward calls and/or take messages or act appropriately, according to the information received: Provide information to callers regarding dept. responsibilities, DCG policies, and faculty locations; Check the General Dentistry Outlook fax and voicemail inbox daily; Take departmental outgoing mail to the DCG mailroom and retrieve departmental mail and put in the faculty departmental mailboxes. CLERICAL WORK : Assist part‑time Office Associate with new class orientation; Manage building faculty schedule; Assist with preparing Box folders for each new class and help manage student folders during each semester. Help manage course excel spreadsheets in Box; Prepare daily clinic maps in axiUm by placing senior students in appropriate clinic chair for planned procedure(s) with the appropriate faculty coverage and post the maps in the clinic for faculty and student access/reference; Assist students with daily activities. Assist the course Directors with business classes grades, attendance, quizzes, student assignments, and course management in Qualtrics and D2L; Review and sign competency petitions; Coordinate Grand Rounds. AWARDS : Assist with annual senior student awards by contacting sponsors regarding participation, collect their stated awards (certificates, materials, monetary gifts, etc.) in a timely manner to have presented to the recipient on senior awards day, and create certificates when needed. RECORD KEEPING : Assist Administrative Assistant with annual equipment inventory in Sr. clinic and ACA Timesheets as needed. Take dept. meeting minutes, breakfast and lunches for meetings and schedule off campus dept. retreats. BACK‑UP : Serve as back‑up to Administrative Assistant and part‑time Office Associate. Ability to solve problems, and work with minimal supervision. OTHER : Perform other duties as assigned. Required Qualifications High school diploma, GED, or equivalent from a recognized state or federal accrediting organization and a minimum of one year of office support experience. Preferred Qualifications Experience with axiUm, and D2L Experience with Augusta University office forms Experience with Box Knowledge, Skills & Abilities PROFICIENT IN MICROSOFT OFFICE and other computer software/databases Effective organization skills Demonstrates initiative by identifying issues and developing possible solutions Excellent interpersonal, written, and verbal communication skills Detail‑oriented and ability to multitask Ability to maintain confidentiality Ability to work under pressure and meet deadlines Ability to solve problems, and serve as back‑up to the part‑time Office Associate and Administrative Assistant I Ability to work with minimal supervision Ability to learn axiUm, D2L and other software as needed Ability to proofread various documents Self‑motivated with ability to work independently Initiative to determine what needs to be done and handle it appropriately Professional demeanor and attire Compensation and Benefits Shift: Days/M-F Pay Band: B2 Salary: Minimum $15.77/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum‑midpoint) of the position. Recruitment Period: Until Filled Benefits may include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Full‑time employees who have been employed with us successfully for more than 6 months may be considered for the Tuition Assistance Program. Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. When applicable, the candidate will also need to have a credit check completed for Positions of Trust and/or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post‑secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Equal Employment Opportunity and Diversity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. #J-18808-Ljbffr University System of Georgia