Human Resources Administrator

Job Description

Job Description

Position Summary

The HR & Administrative Support position serves as the operational backbone of the HR department and a highly visible first point of contact for employees. This role provides higher-level administrative coordination, HRIS data entry and routine administration, document management, employee engagement support, community outreach coordination, benefits communications, training scheduling, and front-line employee assistance. The position supports a positive employee experience while helping build the HR function from the bottom up.

Essential ResponsibilitiesHigher -Level Administrative Support

• Provide administrative coordination for the HR department and HR leadership.
• Coordinate meetings, calendars, communications, department materials, and special project logistics.
• Support HR planning, tracking, follow-up, and organization of department priorities.
• Maintain department records, templates, forms, and administrative processes.

HRIS Data Entry, Routine Administration and Records

• Perform HRIS data entry and routine system administration under appropriate oversight.
• Maintain employee records, personnel file documentation, and electronic files.
• Support employee file digitization, document management, and retention efforts.
• Update employee information, position records, organizational data, and standard HRIS fields as assigned.
• Assist employees with HRIS navigation, employee self-service, forms, and basic system questions.

Employee Engagement, EVP and Community Relations

• Coordinate employee engagement activities, recognition programs, and employee events.
• Support Employee Value Proposition initiatives and employee-facing communications.
• Coordinate community outreach activities, veteran programs, local workforce events, and company presence in the community.
• Manage swag, branded merchandise, event materials, and employee appreciation items.

Benefits Communication and Employee Support

• Support benefits education campaigns, employee communications, and benefits awareness materials.
• Assist employees with general benefits navigation and route technical questions to the Payroll, Benefits & Compliance Specialist.
• Support open enrollment logistics, meeting coordination, employee outreach, and form completion as assigned.

Training and Development Scheduling

• Coordinate training schedules, logistics, sign-in sheets, communications, and completion tracking.
• Support development programs, employee workshops, and required HR training administration.

Special Project Ownership

• Employee Value Proposition initiatives
• Community engagement
• Employee recognition programs
• Veteran programs
• Swag and branding
• Training coordination
• Internal HR communications
• HRIS data entry and routine administration
• Document digitization
• Higher-level administrative support

Shared Expectations

• Provide visible, face-to-face HR support for miners, supervisors, and employees.
• Assist employees with timecards, benefits navigation, HRIS access, forms, and general HR questions.
• Maintain confidentiality, professionalism, and accurate documentation.
• Support employee relations concerns and route issues appropriately.
• Participate in HR projects and help build sustainable HR processes, SOPs, and employee support tools.
• Promote a positive, respectful, safety-focused, and service-oriented workplace culture.

Preferred Qualifications

• Associate degree preferred or equivalent administrative, HR, or office support experience.
• 1-3 years of administrative support, HR support, accounting support, or office coordination experience preferred.
• Strong organizational skills, attention to detail, confidentiality, and customer service orientation.
• Proficiency with Microsoft Office and ability to learn HRIS and employee systems.
• Comfortable providing face-to-face support to employees in an operational mining environment.

Schedule Monday - Thursday
6:00am-4:00pm

Schedule subject to change