Project Coordinator

Job Description

Job Description

The Project Coordinator provides administrative and project support to field operations by completing recurring tasks, maintaining accurate documentation, preparing reports, and researching discrepancies that may affect revenue. This position verifies subcontractor invoices against daily production and reporting documents, assists with basic revenue and work-in-progress research, and supports department projects and customer commitments. The role requires strong attention to detail, follow-through, problem-solving, and professional communication with internal teams, customers, subcontractors, and vendors

Essential Functions:

• Research subcontractor costs using MetaViewer, Dynamics, HCSS Heavy Job and supporting documentation
• Verify subcontractor invoices against daily production and reporting records
• Assist with basic research involving revenue, work in progress, missing documentation, and subcontractor work
• Identify discrepancies, incomplete information, or potential revenue-impacting issues and communicate them promptly to management
• Complete recurring administrative and task-based assignments accurately and within established deadlines
• Professionally communicate with internal and external customers by phone and email
• Collect, organize, and document critical metrics for multiple departments
• Prepare and distribute weekly reports for internal management and external customers
• Create reports and maintain trackers for revenue-impacting activities, deadlines, and outstanding items
• Research issues by reviewing available records, systems, and communications to determine the appropriate next steps
• Assist the Field Support Manager with documenting and updating procedures and processes
• Track documentation and training requirements for field employees
• Build productive working relationships across departments and treat neighboring departments as internal customers
• Assist with maintaining document-retention requirements
• Assist with department projects, operational needs, and customer commitments
• Manage multiple priorities and follow assigned items through completion

Qualifications/Special Knowledge Skills:

Ability to communicate professionally and effectively in writing, by phone, and in person with employees, management, customers, subcontractors, and vendors. Strong organizational, interpersonal, teamwork, research, and problem-solving skills. Intermediate Microsoft Excel and Word skills. Must be detail-oriented and able to manage multiple assignments accurately, meet deadlines, recognize discrepancies, raise concerns promptly, and follow tasks through completion.

Education/Experience:

Required: High School Diploma

Preferred: Business degree or certificate with concentrations in business management

Preferred Experience: Two or more years of administrative, project coordination, reporting, customer service, accounts receivable, or accounts payable experience, preferably within the construction or utility industry. Experience with NC811, Maximo, MetaViewer, Dynamics, or similar operational and financial systems is preferred but not required

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen. The employee is often required to stand, walk, and use hands/fingers.

• Able to walk, lift, reach, stoop, stand, grasp, balance, climb, kneel, crouch, and lift up to 15 pounds frequently.
• Able to sit at a desk and work on a computer for prolonged periods of time.

Benefits:

• Competitive compensation
• Weekly Pay
• Bonus incentive
• Day One Medical, Dental & Vision Benefits
• 401(k) with Company Match
• Paid Time Off (PTO)
• Professional development and ongoing training
• Career advancement opportunities
• Collaborative leadership team committed to safety, quality, and operational excellence

If you're passionate about developing people, strengthening compliance, and helping build a best-in-class workforce, we encourage you to apply today.