Assistant Controller

Job Description

Job Description

POSITION: Assistant Controller FLSA STATUS: Exempt

REPORTS TO:  Chief Financial Officer STARTING PAY RANGE: $73,043-$82,384

POSITION SUMMARY

The Assistant Controller supports the Chief Financial Officer in managing the financial operations of the organization and ensuring compliance with governmental and nonprofit accounting standards. The Assistant Controller applies initiative, discretion, judgment, and independence while performing technical, complex accounting and payroll processes. This position participates as a key member of the Finance team, providing guidance and back-up assistance to other team members as needed. This role requires strong attention to detail, adaptability, and the ability to thrive in a small-office environment with broad accounting responsibilities.

KEY RESPONSIBILITIES

Accounting & Financial Operations

• Assist in overseeing the day-to-day accounting functions, including accounts payable, accounts receivable, payroll, and general ledger activities.
• Review and approve journal entries, account reconciliations, and financial transactions to ensure accuracy and compliance.
• Assist with monthly, quarterly, and annual financial close processes.
• Ensure accurate maintenance of accounting records and supporting documentation.
• Support cash management activities, including monitoring cash flow and investment activity.
• Provide supervision, training, and guidance to accounting staff.

Financial Reporting & Analysis

• Assist in the preparation of monthly, quarterly, and annual financial statements and management reports.
• Analyze financial results and provide recommendations to improve operational and financial performance.
• Support the preparation of reports for the Board of Directors, county officials, and other stakeholders.
• Assist in developing and maintaining financial dashboards and key performance indicators.
• Ensure timely and accurate reporting in accordance with applicable accounting standards.

Budgeting & Forecasting

• Assist with development of the annual operating budget and budget amendments.
• Monitor organizational expenditures and revenues against approved budgets.
• Support forecasting activities and long-range financial planning.
• Provide budget analysis and recommendations to management.

Compliance, Audit & Internal Controls

• Ensure compliance with Governmental Accounting Standards Board (GASB) requirements and applicable federal, state, and local regulations.
• Coordinate and assist with annual financial audits and other external reviews.
• Prepare schedules, workpapers, and supporting documentation for auditors.
• Assist in developing, implementing, and monitoring internal controls and financial policies.
• Support compliance with public records, transparency, and accountability requirements.

Grant & Taxing District Administration

• Monitor and track revenues and expenditures related to special taxing district funds.
• Assist with grant accounting, reporting, and reimbursement requests.
• Ensure compliance with funding agreements, grant requirements, and reporting obligations.
• Support financial monitoring of funded programs and contracts.

Leadership & Strategic Support

• Serve as a finance resource to management and staff on accounting and financial matters.
• Assist the CFO in evaluating financial risks and opportunities.
• Participate in strategic planning and organizational initiatives.
• Act on behalf of the CFO in designated areas when assigned.
• Support special projects and organizational priorities as needed.

QUALIFICATIONS

Required

• Bachelor’s degree in Accounting, Finance, or related field and minimum of two (2) years of progressively responsible accounting experience;

OR

Equivalent combination of related education and progressively responsible accounting experience.

• Strong knowledge of GAAP and governmental accounting principles.
• Experience preparing financial statements and managing complex account reconciliations.
• Advanced proficiency in Microsoft Excel and accounting software systems.

Preferred

• Experience with governmental, special district, or nonprofit accounting.
• Experience with grants management and compliance reporting.
• Experience supporting annual audits and implementing internal controls.
• Demonstrated supervisory or leadership experience.

Skills & Competencies

• High level of integrity and commitment to public accountability.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to interpret financial information and communicate findings effectively.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work collaboratively across departments and with external stakeholders.
• Ability to lead, mentor, and develop staff.

Work Environment & Benefits

• Mission-focused Special Tax District organization.
• Opportunity to work closely with executive leadership and the Board.
• Meaningful role supporting programs that benefit children and families in Alachua County.
• Competitive benefits package, including health insurance, Florida Retirement System participation, and paid time off.

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described and may be amended at any time at the sole discretion of the Children’s Trust of Alachua County.