Executive Administrator - Utica Comets, Mohawk Valley Garden

Executive Administrator

Mohawk Valley Garden is seeking a highly organized, proactive, and trusted Executive Administrator to support the leadership team. This individual will serve as a strategic partner and central point of coordination across multiple business operations, including the Utica Comets, Utica City FC, venue operations, and affiliated ventures. The ideal candidate is a problem-solver, communicator, and decision-maker who thrives in a fast-paced, high-visibility environment. You will anticipate needs, manage priorities, and ensure seamless day-to-day operations at the executive level.

Key Responsibilities

• Executive Support & Calendar Management Manage complex scheduling, prioritize competing demands, and ensure the leadership group's time is maximized effectively.
• Communication Hub Handle confidential communications, draft correspondence, and act as a gatekeeper while maintaining strong relationships internally and externally.
• Meeting & Event Preparation Prepare briefing materials, agendas, and follow-ups for meetings, events, and league interactions.
• Project Management Track key initiatives, deadlines, and deliverables across multiple entities under the Mohawk Valley Garden umbrella.
• Problem Solving & Decision Support Anticipate challenges before they arise and provide solutions with minimal direction.

Qualifications

• 3+ years of experience in executive support, administration, or operations (sports/entertainment experience a plus) preferred
• Bachelor's degree required (Business Administration, Communications, Sports Management, or related field preferred)
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Ability to handle confidential information with discretion
• Highly proactive with a "no task too big or small" mindset
• Comfortable operating in a fast-paced, high-pressure environment
• Strong attention to detail with the ability to multitask effectively

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.