Senior Proposal Coordinator

Senior Proposal Coordinator

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Our Sales Operations career path is your opportunity to help Jacobs win work so we can tackle our clients' challenges and lay the foundation for human progress. In the Senior Proposal Coordinator position, you will provide support and leadership on a variety of business development assignments, ranging from strategic proposals to qualification statements and letters of interest. All members of our Sales Operations team are expected to be self-starters who: possess excellent oral and written communication skills; develop creative solutions to tackle challenges; are team players ready to support each other; and have a vested interest in the Jacobs' success.

Main Duties & Responsibilities

Each day will present different activities and opportunities as you help position Jacobs for success in our sales efforts. Our Senior Proposal Coordinators will be responsible for the following general activities:

• Independently lead the End Game coordination and preparation of small to mid-sized proposals working directly with technical staff; may support or take ownership of sections for large, strategic opportunities under the guidance of senior Sales Operations staff
• May support planning and development of small to mid-sized presentations and interviews
• Coordinate, write, edit/tailor, and perform research for non-technical proposal sections; ensure compliance; proactively identify and communicate potential issues/variances
• Participate in kick-off meetings and other milestone meetings, as appropriate
• Offer an understanding of business objectives, priorities, and sales strategy, especially as they relate to the End Game proposal process
• Advocate and actively follow Sales Operations procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as Branding Guidelines
• Employ and populate/update (as appropriate) Jacob's Client Success Platform (CSP) and business development-related tools and databases
• Foster strong, mutually beneficial working relationships with Operations, other Sales Operations staff, Selling Units, and Sales Enablement teams both locally and across the network

Other Job Specifications & Expectations

In addition, Senior Proposal Coordinators will be expected to demonstrate the following progressive skills in leadership, sales strategy, sales functions and processes, and Jacobs/industry acumen:

Leadership

• Coordinate/provide End Game direction to graphic designers, document publishers, writers/editors, reprographics specialists, and other support staff; independently coordinate with and collect information from teaming partners and subconsultants
• Monitor and hold self and proposal team to proposal schedules
• Solve issues independently; identify creative solutions for challenges, escalate to leadership as needed

Sales Strategy

• Lead the End Game coordination and preparation of small to large proposals; support larger, strategic efforts; and take ownership of sections of strategic efforts under the guidance of senior Sales Operations staff
• Participate in debrief meetings on completed proposals and apply lessons learned to future efforts
• Evaluate and resolve problems by applying appropriate solutions and seeking leadership guidance as necessary
• Possess basic understanding of objectives and services provided by the firm

Sales Functions and Processes

• Demonstrate excellent oral and written communication skills; possess effective active listening skills
• Become knowledgeable of proposal time commitments
• Write and update project descriptions/summaries, success stories, and lessons learned, as well as resumes and other documents with little to no supervision
• Have knowledge of and ability to perform contributing skills (including document publishing, editing, and reprographic standards) supporting application of best practices
• Offer suggestions for, or alert leadership to, improvements/additions and lessons learned to streamline processes, procedures, tools/databases
• Prepare and ensure compliant and timely proposal deliverables, including managing proposal process and schedule, and meeting client requirements; communicate issues/variances
• Be accountable for QA/QC check of assigned proposals and proposal sections for self and support staff

Jacobs/Industry Acumen

• Understand business objectives and services provided
• Understand how personal efforts help achieve Jacobs goals
• Safeguard and implement company image/branding on all proposal assignments
• Understand basic company risk evaluation processes

Here's what you'll need

Education, Experience, & Certifications:

• BS/BA or equivalent
• 4+ years of relevant experience

Posted Salary Range: Minimum $82,900.00. Upper $145,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $82,900.00 to $145,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on October 09, 2026. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.

Locations

Portland - Oregon - United States