Administrative Specialist

Administrative Specialist-Accounting & Office Support

Permanent | In-Person | Part-Time | Full-Time

$24.00-$26.50 per hour

We are looking for a dependable, detail-oriented Administrative Specialist to join our team. This position supports several areas of our organization, with a particular focus on accounting and general office support for our construction and transportation businesses.

This is a great opportunity for someone seeking a long-term part-time position, returning to the workforce, or a recent college graduate looking to gain hands-on administrative and accounting experience.

Accounting & Administrative Support
• Scan, code, and upload Accounts Payable invoices
• Gather and organize receipts for company credit card accounts
• Assist with Accounts Receivable invoicing
• Provide support to the Payroll department
• Assist with basic accounting and data entry
• Track tax-exempt status for projects and prepare tax exemption forms
• Scan, organize, name, and maintain electronic project documents
• Maintain supporting documentation for audits, as needed

General Office Support
• Provide a friendly and professional first impression at our front desk
• Answer and direct incoming company calls
• Assist with mailings and other administrative projects
• Help maintain organized and well-stocked common areas
• Provide occasional additional office support and run local business errands, as needed

You may be a great fit if you are:
• Organized, dependable, and detail-oriented
• Comfortable working independently while also being part of a team
• Able to prioritize multiple responsibilities in a busy office environment
• Comfortable with Microsoft Office, computers, data entry, scanners, printers, and electronic filing
• Interested in administrative work with exposure to accounting, bookkeeping, AP/AR, or payroll
• Someone who takes pride in accuracy and following through on responsibilities
• A valid driver's license holder
• Previous administrative or office experience
• Basic bookkeeping or accounting experience
• Accounts Payable or Accounts Receivable experience
• Payroll experience
• Construction or transportation industry experience

Why Consider This Position?

This is a permanent part-time or full-time opportunity for someone who wants meaningful professional work without necessarily committing to a traditional 40-hour workweek.

You'll have the opportunity to gain experience across several areas of business administration while becoming an important part of a busy, team-oriented office.

Pay: $24.00-$26.50 per hour

Work Location: In-Person, West Mifflin 15236

Our EOE company participates in E-Verify. Employment is subject to applicable background screening and random drug testing.