AR/AP Supervisor

Job Description

Job Description

Facility Gateway Corporation (FGC) is seeking an organized, detail-oriented Accountant to join our team! The ideal candidate should be self-motivated, a fast learner, have at least two years of relevant experience, and a solid understanding of accounting principles. This position will be responsible for afternoon coverage of the accounting department and therefore will need to be available to work a schedule of 8:30 -5:00 during the work week, with a 30-minute lunch. This is a salaried position, on average 40-45 hours per week. The position will report to President.

Responsibilities:     

• Oversee the day-to-day Accounts Payable process.
• Lead the production of 1099’s.
• Answer incoming inquiries from vendors as to the status of payment.
• Download and enter daily revenues into the income journal, assist with any Income Journal questions, validate and distribute daily reports.
• Oversee Sales Tax Process.
• Daily revenue balancing and verification of owner’s revenue statements
• Monitor outstanding receivables, intercompany billing and reconciliation.
• Receive mail daily, sort and date stamp invoices and distribute them to appropriate departments.
• Accurately enter invoices daily, ensuring they are signed by the department manager and coded correctly. Date stamp the invoice when entered and post the batches daily.
• Check statements carefully on a weekly basis to ensure all vendor invoices have been entered and the vendor account is reconciled. Request invoice copies when necessary.
• When approved by DOF / ADOF - Perform a check run on a weekly basis or on an ad hoc basis when required.
• Answer incoming enquiries from vendors as to the status of payment.
• Filing and management of invoices, reports, and general tidiness of office.
• Manage department stationery and placing orders when necessary.
• Other projects or duties as requested by Ownership.
• Due to the sensitivity of information handled by the finance department staff, confidentiality is expected and always required.
• Needs to be a team player to assist in the day-to-day running of the department.
• Familiar with A/P & A/R practices/functions
• Completing vendor credit applications

Qualifications:

• This position works directly with the Controller, as well as the Accounting Clerks and Accounting Assistant. Our team regularly interfaces with other departments as well. 
• Bachelor’s degree in accounting, finance, or a related field preferred - or comparable work experience.I
• Intermediate/advanced knowledge with all Microsoft Office programs, particularly Excel
• Intermediate/advanced knowledge of QuickBooks
• Knowledge of financial principles and accounting terminology
• Excellent time management skills and ability to multi-task
• Performance under pressure
• Strong interpersonal skills
• Exceptional written and communication skills
• Passion for business and finance
• Self-motivated and self-directed
• Attention to detail and a commitment to accuracy

Benefits:

• PTO / Paid Sick Time
• Paid company holidays
• 401(k) plan with employer matching
• Health / Dental / Vision insurance
• Health reimbursement plan
• Flex Spending Account
• Life Insurance