Program Specialist 1 (Cannabis) - VID 216809

Grant Administration Assistant

Reporting to the Program Analyst 2 Cannabis, this role will assist with the administration of grant awards issued by the Community Grants Reinvestment Fund at the Office of Cannabis Management. The Community Grants Reinvestment Fund was established by the Marihuana Regulation and Taxation Act. The Fund issues grants to qualified non-profits serving communities disproportionately affected by prior federal and state drug policies in order to redress a wide range of community needs. The incumbent will assist in the administration of Requests for Applications, review and process grant applications, develop and process contracts through the approval process, and manage and process requests for reimbursement and progress reports.

Duties include, but are not limited to:

• Assist OCM teams on the development of application criteria and process management for Requests For Applications (RFA).
• Conduct application reviews using the electronic application system.
• Compile and synthesize information needed for program management and identify trends and common roadblocks for grant recipients to be successful.
• Evaluate and improve quality control and quality assurance procedures for efficient and accurate management of applications, contracts, reimbursement claims, and progress reports.
• After contract approvals, review claims submitted electronically by awardees for reimbursement and payments to ensure compliance with applicable guidelines and contract terms for each grant program.
• Organize, track, and process documentation and claims for reimbursement submitted by grant awardees in the electronic grants management system and draft reports for OCM management on grant progress.
• Maintain up-to-date spreadsheets and analytic systems to ensure accurate and timely information is readily available.
• Communicate with grant awardees to resolve questions related to the submission of reports and claims for reimbursement, including obtaining additional supporting documentation as needed, and encouraging submission of claims for reimbursement and proposals, as directed by grant timeline.
• Support special projects and initiatives for OCM grant programs.
• Perform other related duties as directed by the Director or other OCM leadership.

Minimum Qualifications:

Six years of experience where your major job responsibilities included one of the following: accounting and auditing; investigating or inspecting regulated entities and facilities; interpreting and explaining policies, rules, regulations, or laws to organizations, government or corporate officials, or individuals; policy analysis and research; surveillance; quality assurance that included evaluating whether projects met or are meeting requirements that included risk assessment; providing professional level economic development products or services; community outreach which included vulnerable populations; negotiating or approving contracts or agreements with suppliers, distributors, federal or state agencies, or other administrative control processes.

Substitution: An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments:

NOTE:

Travel may be required (approximately 10%), including during evening and weekends, depending on mission and assignment.

Possession and maintenance of a valid Driver's License issued by the NYS Department of Motor Vehicle is required or otherwise demonstrate the capacity to meet the transportation needs of the job.

The Office of Cannabis Management (OCM) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. For a full version of OCM's EEO/AA statement and benefits of joining OCM, please visit: About | Office of Cannabis Management (ny.gov). NYS Office of Cannabis Management does not participate in E-Verify and does not sponsor visa applications.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.