Conference & Events Lead University Operations

Conference and Events Planner II Posting Number req26093 Department Medicine Administration Department Website Link Location Tucson Campus Address 1501 N. Campbell Ave. , Tucson, AZ 85719 USA Position Highlights The College of Medicine- Tucson (COM-T) Academic Celebrations and Special Events team within Medicine Administration is seeking a Conference and Events Coordinator. This role supports the engagement, communications, and development goals of the College. This position will report to the Manager of Special Projects. As part of the Academic Celebrations and Special Events Team within the Dean's Office, the incumbent will communicate the college's mission through meetings, events, and engagements for internal and external audiences. The successful candidate will participate in the planning and coordination of duties leading up to, during, and following events hosted by the College/Dean's Office. Visa sponsorship is not available for this position. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here . Duties & Responsibilities Manage and execute the logistics and agreements for each event, which include but are not limited to: catering and beverage, facilities, custodial, rentals, decor, entertainment, permits, A/V, and photography services. Attend all events to facilitate/manage successful operations, serving as the point-person for impromptu troubleshooting during the event. Work closely with Brand Communications and Alumni Engagement colleagues to design event advertising, draft scripts and talking points, and create event programs and invitations. Assist the Dean's Office in developing new projects and events. Ensure adequate staffing for events, working with staff volunteers to present polished events. Ensure all events are in compliance with any applicable UA/COM policies. Knowledge, Skills & Abilities: Ability to keep current with new technology and communication outlets. Skills in utilizing Microsoft Office Suite programs/applications such as: Word, Excel, PowerPoint. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications Bachelor's degree or equivalent advanced learning attained through professional level experience required. 3 years of relevant work experience, or equivalent combination of education and work experience. Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category University Operations Benefits Eligible Yes - Full Benefits Rate of Pay $25.50 - $31.87 Compensation Type hourly rate Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC2 Job Family Conference & Events Job Function University Operations Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Gerry Flores, View email address on click.appcast.io Open Date 5/22/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission. Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable). Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io. #J-18808-Ljbffr