Executive Assistant

We are seeking a senior Executive Assistant to support senior leadership in our Washington, D.C. office. The role is hybrid and requires an experienced EA who acts as a trusted partner to executives, anticipating needs, enabling informed decision‑making, and ensuring operational excellence. Key Responsibilities Provide comprehensive, high‑level administrative support to senior leadership, including complex calendar management, travel coordination, meeting logistics, and correspondence. Serve as the primary liaison for internal and external stakeholders on matters related to executive scheduling, priorities, and communications. Draft, edit, and proofread executive‑level documents, presentations, and briefing materials, ensuring accuracy, clarity, and professionalism. Manage competing priorities on behalf of the executive, exercising sound judgment and discretion to focus on the highest‑value matters. Act as a trusted executive partner by supporting, tracking, and advancing leadership priorities; coordinate cross‑functional initiatives by scheduling, tracking milestones, and following up on action items. Prepare agendas, capture key discussion points, and track action items for executive and leadership meetings. Support executive decision‑making by gathering information, synthesizing inputs, and preparing concise executive‑level summaries and briefings. Serve as a power user for systems and platforms utilized by senior leadership (e.g., Outlook, document management tools, reporting platforms), ensuring efficient use and data accuracy. Coordinate with IT, finance, and operations teams to ensure executives have appropriate tools, access, and support. Assist with preparation of technical or data‑driven presentations, ensuring information is accurate and presented at the appropriate executive level. Prepare and distribute executive‑level operational and management reports to support leadership visibility and decision‑making. Maintain dashboards, trackers, or reporting tools used by the executives, ensuring accuracy, consistency, and relevance. Support preparation of materials for meetings, executive reviews, and other high‑stakes internal or external presentations. Key Skills & Attributes Exceptional organizational skills and attention to detail, managing multiple priorities with accuracy and composure. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with reporting tools or dashboards strongly preferred. Strong judgment, discretion, and professionalism when handling confidential, sensitive, or time‑critical matters. Comfortable prioritizing, problem‑solving, and making day‑to‑day decisions independently within agreed parameters. Clear, concise communicator with strong executive presence and sound tone judgment. Adaptable, proactive, and collaborative; able to operate effectively under pressure and shifting demands. Learning‑oriented and continuously improving, while respecting established processes and firm protocols. Experience with Salesforce or similar systems is a plus. Qualifications Bachelor’s degree preferred. 8–10+ years of experience as an Executive Assistant or in a comparable senior executive support role. Demonstrated experience supporting senior leaders in a law firm, professional services, or a similarly structured organization. Proven ability to work with discretion, confidentiality, and professionalism in an executive environment. Strong analytical and problem‑solving skills applied in a support and enablement capacity. Experience supporting partners, principals, or C‑suite executives is highly preferred. Compensation Salary range: $64,000.00 – $77,000.00. Eligible for benefits including 401(k) and paid time off. All offers are contingent on successful completion of the pre‑employment screening process. AI‑assisted tools are used only for administrative screening and do not influence hiring decisions. Fragomen is an equal‑opportunity employer. We are committed to promoting diversity, inclusion, and equal opportunity for all employees and applicants. #J-18808-Ljbffr