Volunteer Coordinator

Salary: $5,960.00 - $7,988.00 Monthly
Location : City Hall Campus, Tumwater, WA
Job Type: Full-time
Job Number: 2026-34
Department: Parks and Recreation
Opening Date: 06/25/2026
Closing Date: 7/10/2026 5:00 PM Pacific


General Statement of Duties/Supervision
Why Tumwater?
Tumwater is more than just a city, it's a vibrant community rooted in history and filled with opportunity. Located at the southern gateway to the Seattle-Tacoma metro area, Tumwater offers the perfect blend of small-town charm and big-picture vision.

Surrounded by the natural beauty of Puget Sound, prairie landscapes, rivers, and evergreen forests, we're just over an hour from ocean beaches, the Olympic Peninsula, and Mount Rainier. Whether you're into hiking, kayaking, brewery-hopping, or live music, you'll find easy access to it all.

Here in Tumwater, we're building a future that's highly livable, connected, and inclusive. With safe neighborhoods, excellent schools, and a deep sense of civic pride, it's not just a great place to live, it's a great place to grow your career.
The opportunity:
Coordinates and administers the City's volunteer programs and related logistics within the Parks and Recreation Department. Responsible for recruiting, scheduling, training, and recognizing volunteers who assist in City programs, events, and facility operations. Works collaboratively with staff across departments to support City initiatives and ensure compliance with safety and operational standards.

Distinguishing Characteristics

• This classification is responsible for the day-to-day coordination of the City's volunteer network and associated program logistics.
• The position requires a blend of administrative, organizational, and interpersonal skills.
• It is distinguished from recreation roles by its concentration on volunteer management systems, internal coordination, and compliance tracking.

Essential Job Duties

Essential Functions
Volunteer Program Administration

• Recruit, onboard, and coordinate volunteers to support programs, facilities, and community events.
• Maintain volunteer records, schedules, and background checks in compliance with City policy.
• Develop and update volunteer position descriptions, assignments, and expectations.
• Track volunteer hours and produce periodic reports for management and recognition purposes.
• Under the direction of the Marketing Specialist, promote and inform the public of volunteer events using social media.

Training & Supervision

• Conduct orientation and safety training for new volunteers.
• Monitor volunteer performance and provide coaching, feedback, or reassignment as needed.
• Ensure volunteers follow departmental policies, safety procedures, and standards of conduct.

Program Logistics & Coordination

• Support the coordination of department events, work parties, and facility maintenance projects involving volunteers.
• Manage supply inventory, equipment checkout, and volunteer scheduling to ensure adequate coverage.
• Collaborate with staff to align volunteer activities with operational needs and priorities.

Recordkeeping & Compliance

• Maintain accurate volunteer records, including applications, waivers, and training documentation.
• Ensure compliance with City risk management and liability protocols.
• Compile statistical and narrative reports for internal use and grant documentation.

Recognition & Engagement

• Plan and coordinate volunteer recognition events and communications.
• Develop strategies to promote ongoing engagement and retention.
• Prepare promotional materials in collaboration with department Marketing Specialist.

Perform other related duties as assigned.
Decision Rights & Problem Solving

• Exercises independent judgment in scheduling, recordkeeping, and volunteer assignments.
• Implements established policies and procedures for volunteer management.
• Recommends improvements to program processes and systems to the Parks and Recreation Director.

Supervision Received / Exercised

• Received: General supervision from the Recreation Manager.
• Exercised: Provides functional direction to volunteers and may oversee temporary or seasonal staff.

Key Relationships

• Internal : Parks and Recreation staff and City departments utilizing volunteers.
• External : Volunteers, School Districts, community partners, vendors, and service organizations.

Selection Criteria

Minimum Qualifications

1. Associate's degree in public administration, recreation management, or a related field, and at least two (2) years of experience coordinating volunteers or community programs; or
2. High school diploma or GED and four (4) years of progressively responsible administrative or volunteer coordination experience; or
3. Equivalent combination of education and experience providing the knowledge, skills, and abilities to perform essential functions.

Special Requirements:

• Valid Washington State Driver License and acceptable driving record.
• This job will require some night and weekend work.

Preferred Qualifications

• Experience working in a municipal or non-profit volunteer program.
• Familiarity with volunteer management software and scheduling systems.
• Experience planning events or community engagement projects.

Knowledge, Skills & Abilities

• Knowledge of volunteer management principles, practices, and recordkeeping requirements.
• Strong organizational, communication, and interpersonal skills.
• Ability to lead, motivate, and coordinate diverse volunteer groups.
• Knowledge of social media engagement practices/policies in a municipal setting.
• Skill in maintaining accurate records and preparing detailed reports.
• Ability to exercise sound judgment and discretion in sensitive situations.
• Commitment to ethical conduct, professionalism, and public service.

Tools & Technology

• Volunteer management and scheduling software
• Microsoft 365 suite
• Databases
• Standard office equipment
• Social media

Other information (if any) specific to this position

Working Conditions & Physical Demands
Work is performed primarily in an office or administrative environment. Duties may involve prolonged sitting, standing, walking, and repetitive hand or wrist movements associated with computer use. The position will require occasional bending, reaching, or light to moderate lifting of office materials or equipment. Work will include attendance at meetings, site visits, and public events, which will require travel to various locations. Some assignments will involve interacting with the public in stressful or contentious situations or working under deadlines and competing priorities. Reasonable accommodations will be provided for qualified individuals in accordance with applicable laws.
Commitment to Equity, Safety, and Ethics
Employees are expected to perform their duties in a manner that supports equity, safety, integrity, and professionalism. This includes following all safety policies and procedures, treating coworkers and the public with respect, and conducting work ethically and responsibly. Employees are expected to uphold public trust through fair, transparent, and lawful conduct and to contribute to a safe, inclusive, and respectful work environment.
The City of Tumwater offers a competitive and comprehensive benefits package designed to support yourhealth, financial security, and work-life balance. (Benefits for part-time employees are pro-rated.)

Paid Time Off

• Vacation: Start with 144 hours of paid annual leave your first year - increasing with service up to 288 hours per year .
• Sick Leave: Earn 8 hours per month to care for your health or for immediate family illness or loss.
• Holidays: Enjoy 13 paid holidays per year, including two floating holiday for flexibility and a community service day.

Retirement & Savings

• State Retirement Plans: Membership in Washington State's Public Employees Retirement System (PERS/LEOFF) with contributions from both you and the City.
• Deferred Compensation (457b) & Roth IRA: Save for the future and reduce taxable income; contribute up to IRS limits with catch-up options if over 50.
• 401(a) Match: The City will match up to 5% of employee contributions.
• Health Reimbursement Arrangement (HRA): City contributes $225/month for current and future healthcare expenses.

Insurance & Wellness

• Medical, Dental, Vision: The City contributes $2,420/month toward coverage (pro-rated for part-time). That's about 85% of family coverage !
  • If your premiums cost less, you can take 60% of the unused contribution as cash in your paycheck.
  • Flexible Spending Accounts (medical and dependent care) available.
• Life Insurance: $50,000 group term policy fully paid by the City.
• Wellness Commitment: Programs and resources to support your physical and mental health.
• Discounts: City employees qualify for Liberty Mutual auto and home insurance discounts .

Work-Life & Career

• Hours of Work: Standard schedule is 40 hours/week, Monday-Friday. Alternative schedules may be available depending on the position. Some roles may require occasional evenings, weekends, or overtime.
• Career Opportunities: We believe in growing our talent - the City actively promotes from within and supports career development.

The City of Tumwater is an Equal Opportunity Employer (EOE) and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, marital status, disability, genetic information, age, military service, or other non-merit factors.

We are committed to wellness, safety, environmental stewardship, and racial equity in our workplace and community.
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What interests you in this role with Tumwater Parks and Recreation?
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Describe your experience in recruiting, training and supervising volunteers for both large and small events?
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Describe any experience you have with marketing, promotional campaigns, website content management, and/or social media management.
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How would you apply your experience to recruit and engage volunteers for Tumwater Parks and Recreation?
Required Question