Executive Coordinator

Job Summary and Responsibilities

As our Executive Coordinator you will be a vital administrative and operational force providing comprehensive support to executive leadership and ensuring seamless daily and strategic execution.

Every day you will expertly manage complex calendars coordinate meetings/events prepare presentations and handle sensitive communications. Youll facilitate information flow assist project tracking and meticulously organize travel/expenses proactively optimizing executive efficiency.

To be successful in this role you will possess exceptional organizational skills meticulous attention to detail strong communication and advanced software proficiency. Your proactive mindset ability to manage multiple priorities and discretion are paramount to executive effectiveness.

• Works in a collaborative partnership with the hospital leadership and administration team.
• Oversees DREAM fundraising database accuracy and completeness and serves as the main point of contact for shared services and the philanthropy IT team. Requests tickets to resolve database issues and questions. Performs gift entry and query support in collaboration with shared resources team.
• Handles all gift acknowledgements; drafts thank you letters insures timely delivery to donors and uploads to database
• Board Executive and committee coordination including meeting minutes scheduling and general support
• Orders organizes and maintains office supplies and spaces
• General bookkeeping including submitting and paying invoices pledge invoicing monthly account reconciliations coordination of hospital requests transfers expense tracking and reporting and daily deposits.

Job Requirements

• High School Graduate General Studies and
• Three (3) years of experience at the Executive Team support level.
• Comparable experience may be considered.

Preferred

• Bachelors Other and
• Greater than 5 years of experience at the Executive Team support level

Where Youll Work

Founded in 1941 Dignity Health - Dominican Hospital is a 188-bed acute care nonprofit hospital located in Santa Cruz California. Serving over 80000 patients annually the hospital offers a full complement of services including heart care orthopedics and a Family Birthing Center. Additionally Dominican Hospital has been recognized as an LGBTQ Healthcare Equality High Performer by the Human Rights Campaign Foundation. It is a Joint Commission-certified Primary Stroke Center and has been awarded the AMA/ASAs Get the Guidelines - Stroke Gold Plus Quality Achievement recognizing the hospitals commitment to providing the best stroke care.

Required Experience:

Exec