Assistant Payroll Manager

Special Instructions Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship. Position Information Posting Number Posting Number NC00835 Position Title Position Title Assistant Payroll Manager Division Division Administration and Finance Division Department Name Department Name Payroll Office Position Type Position Type Staff - Non Classified Position Overview The Assistant Payroll Manager oversees the daily operations of the Payroll Office, ensuring the accurate, timely, and compliant processing of all internal and state-administered payrolls. This position supervises payroll staff and works closely with the Payroll Manager, Human Resources, Accounting, Financial Aid, and State agencies to support biweekly payroll operations, system integrity, and regulatory compliance. The Assistant Payroll Manager plays a key role in maintaining integrated Human Resources and Payroll systems, managing employee pay transactions, supporting system upgrades, and providing guidance to campus users and employees. In the absence of the Payroll Manager, this position assumes responsibility for the full processing of internal payrolls. Primary Purpose Supervise the daily operations and functions of a payroll office including, but not limited to, internal payroll, payroll accounting, payroll distribution and payroll adjustments. Communicate with staff in the State Payroll, State Personnel, college Human Resources, Accounting and Financial Aid Offices on a daily basis or as necessary to resolve operational or production items. Work closely with Human Resources technical staff to address issues related to hiring functions directly effecting the bi-weekly payroll process. Works with Payroll Manager regarding payroll matters with the campus community and various State offices regarding operational issues. Provide general assistance to employees regarding payroll policies and procedures. Work in conjunction with the payroll manager to process and maintain all state biweekly payrolls for the college, including time entry, new hire adjustments, pay changes, leaves of absence, employee separations, leave balances and other employee transactions. Supervise the overall flow of internal payroll data (student, temporary employees and instructional) through the college’s internal payroll system to insure accuracy, timeliness and adherence to established college, State and Federal policies and procedures. Assist the Payroll Manager in the maintenance of the Time and Labor module for non-classified employees, including, but not limited to, the review of all new employee records to confirm proper Human Resources and Payroll set-up, enroll and maintain time-reporter configurations, assignment of comp time plans, manage comp time plans for payouts and extensions, and assist with leave accrual processing and subsequent review. Provide direction and instruction to both payroll employees and campus users in the maintenance and use of integrated Human Resources/Payroll systems. Coordinate with Accounting to process overload and adjunct payroll contracts; monitor faculty workload for changes; communicate any discrepancies to academic deans and chairs; perform appropriate adjustments to payroll contract. Provide support to ensure the administrative payroll system’s internal payroll application is working effectively, participate as functional user in testing for upgrades, updates and implementation of new functionality. Participate in the testing and implementation of computer system enhancements to both the state’s mainframe system and the College’s payroll software. Assist with the reconciliation of payroll accounting data. Support Payroll Manager with third-party vendors for all direct deposit activities and funding of student and instructional payrolls. Assist campus community with activation of cards, selections of payments preference and any other interaction required. Perform a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements. Ensure that various time constraints and schedules are met utilizing available resources in the most efficient manner possible. Train newly hired staff members and maintain training manuals of processes for future reference. Participate in the production, reconciliation and distribution of W-2s at calendar year end. Assist with the review and correct wage verification request for pensions, financial institutions, state disability claims, and garnishment inquiries. Ensure the prompt and accurate response to such requests. Supervise payroll staff in the performance of the above stated tasks and duties. In temporary absence of Payroll Manager, responsible for the complete processing of all internal payrolls through the college’s administrative system. Occasional Duties Perform other duties as required. Required Skills, Knowledge, and Abilities Thorough knowledge of payroll principles. Attentiveness to detail and accuracy are imperative. Ability to manage confidential material. Ability to multi-task and function between various technical platforms. Comprehensive level computer skills, including Microsoft Word, Excel, working within college-wide enterprise system, and e-mail proficiency. Required Qualifications Education: Bachelor’s degree in Business Administration, Accounting, Finance or related field. Experience: At least two (2) years of experience in a business or financial environment with a concentration in payroll. Preferred Qualifications Experience in a college or university setting. Experience with PeopleSoft/Oracle or similar ERP systems. Does this position have Direct Reports? Yes Environmental Conditions The employee is not exposed to known adverse environment conditions. FLSA FLSA Exempt Salary Grade Salary Grade 12NC Full Time / Part Time Full Time / Part Time Full-time Proposed Starting Salary Range Proposed Starting Salary Range $70,000-$80,000 Work Schedule 35 hours, Monday – Friday 8:30am – 4:30pm Benefits Health and Wellness – Medical, Dental & Vision Wellness Incentives and Rewards Paid time Off – Vacation, Sick & Holiday Disability and Insurance Benefits Education Benefits – Tuition waivers for RIC , CCRI & URI EEO Statement Rhode Island College is an equal opportunity employer. The institution does not discriminate on the basis of race, color, national origin, sex, disability religion, age, veteran status, or any other protected status under applicable law. Rhode Island College is committed to maintain a workplace and educational environment that supports equal opportunity, professionalism and respectful engagement for all community members. #J-18808-Ljbffr