Project Coordinator

Project Coordinator

Mobile Communications America, Inc. (MCA), your trusted advisor for wireless communications, data, and security, is seeking an experienced Project Coordinator in the Indiana area to support our fast-growing Security division.

MCA seeks team members who share our values: service, growth, teamwork, and safety. As a Military Friendly Employer, we welcome veterans, with over 250 already on board. Join us and become part of the MCA family, where we prioritize both work and enjoyment. We offer competitive compensation and benefits such as Medical, Dental, Vision, 401K, PTO, Holiday Pay, Education Incentives, and more.

Position Summary

The Project Coordinator plays a vital role in supporting project execution within the MCA Security Division. This position ensures smooth project administration by managing procurement, documentation, scheduling, and customer coordination. The ideal candidate will have strong organizational skills, attention to detail, and the ability to effectively collaborate with multiple teams.

What You Will Be Doing

• Manage Box Sales processes, including tracking and coordination.
• Prepare and distribute welcome letters to customers.
• Process PO (Purchase Order) requests and follow up on approvals.
• Receive POs as needed to support project execution.
• Coordinate procurement and delivery of materials and supplies for projects.
• Schedule Sales to Operations handoff meetings.
• Arrange travel accommodations for project personnel as required.
• Handle permit requests and manage follow-up processes.
• Confirm completion and accuracy of project closeout documents.
• Oversee lien waiver management to ensure compliance.
• Conduct customer follow-up calls for project closeout confirmation.
• Provide administrative support to Project Managers.
• Create NCCO (No Charge Change Order) quotes and submit them through NS for approval (DOA).
• Reference NCCO SOP for project-related change orders.
• Maintain and oversee technical license upkeep and compliance with standards.
• Ensure that Sales Order edits for Projects are handled by the Project Accountant.
• Prepare AIAs, Pay Applications, and manage customer portal administration (e.g., Textura, Procore, Oracle).

What You Will Bring To The Team

• Minimum of 3-5 years' experience with ordering and inventory control.
• 2+ years of experience in project coordination, administration, or related fields such as: Project Management Support, Procurement, Accounts Payable/Accounts Receivable (AP/AR), Customer Service, Scheduling/Dispatch, Construction Administration, etc.
• Excellent verbal and written communication skills.
• Possess advanced knowledge of Microsoft Word and Excel; PowerPoint & Access, a must.
• Previous ERP or procurement experience, preferred.
• Strong initiative and ability to anticipate issues proactively.
• Ability to succeed in an often fast-paced environment, establish priorities, work independently, and proceed with objectives without supervision.
• Proven track record of reliability and responsibility.
• Strong organizational and administrative skills with attention to detail.
• Ability to multi-task in a demanding, results-driven environment.
• Possess a high level of integrity.
• Prior experience with project management systems, permit applications, and customer portals (Textura, Procore, Oracle) is a plus.

Your Environment And Physical Requirements

The physical environment requires the employee to work inside. While performing the duties of this job, the employee is required to frequently stand, walk, sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear; lift (overhead, waist level) from the floor, bending, frequently utilize near vision use for reading and computer use; occasionally move equipment weighing up to 15 pounds, and frequently position self to maintain computers or other equipment as needed.

Travel Requirements

Travel as necessary to support company and customer needs.

Direct Reports

No Direct Reports

Who We Are

Mobile Communications America, Inc. (MCA) provides wireless communication, data, and security solutions that enhance workplace safety, security, and efficiency nationwide. Customers trust us to provide a portfolio of turn-key systems, products, and services including two-way radio communications, vehicle uplift, security video and access control systems, BDA/DAS, remote monitoring, GPS tracking, SCADA, dispatch, mass notification, and point-to-point wireless networks. Our more than 60,000 customers span industries such as public safety, commercial, manufacturing, education, healthcare, utilities, and government. In addition to being the largest Motorola partner in the U.S., MCA has strategic partnerships with over 1,000 major manufacturers to offer an extensive portfolio of products and technologies.

What We Believe

We are better together through the MCA Way: living our core values of Service First, Growth, Teamwork, and Safety. We take our work and customers seriously and believe our best work can be fun. A component of our business that embodies the MCA advantage is our "Service First DNA" culture. Service isn't just a motto for MCA, it's an integral part of who we are and goes beyond our customers to our employees, partners, shareholders, and communities.

NOTE: The above statements describe the general nature and level of work performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required of personnel so classified. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Mobile Communications America, Inc. is proud to be an Equal Opportunity workplace and is an Affirmative Action employer. We are committed to creating an inclusive environment that celebrates diversity. At MCA, we are "better together."

Mobile Communications America