Regional Payroll Manager

Regional Payroll Manager

The Regional Payroll Manager is responsible for overseeing and supervising payroll operations across multiple business units. This role ensures accurate, compliant and timely payroll processing for a diverse workforce that may include union and non-union employees, field crews and office staff. The position plays a critical role in maintaining compliance with regulatory requirements and wage and hour laws, while supporting organizational growth through scalable payroll practices.

· Manage end-to-end payroll processing for multiple states within assigned business units.

· Oversee and develop payroll staff, including training, performance management, and workload distribution.

· Direct execution of weekly payroll for office and executive staff required. May be required to serve as back-up for payroll staff as needed.

· Research and resolve payroll exceptions prior to submitting to Director for final approval. Oversee reconciliation of weekly payroll between the payroll system and ERP.

· Act as the primary escalation point for complex payroll issues, audits and employee inquiries.

· Partner with Human Resources on onboarding, offboarding, benefits deductions, leaves of absence, time off administration and compensation changes that impact payroll.

· Collaborate with Accounting and Finance on payroll reconciliations, journal entries, accruals, month-end close activities and reporting.

· Prepare and distribute weekly payroll reports to payroll accountants. Monitor payroll metrics and prepare regular reports for leadership.

· Interface with the 401K vendor to reconcile and transmit weekly 401k contributions. Audit the compensation and contribution data required for annual compliance testing.

· Evaluate the need for off-cycle payrolls and ACH payments, and initiate these processes as needed.

· Complete new state tax registrations and POAs as needed to ensure proper withholding and tax remittance. Resolve tax filing notices in a timely fashion.

· Manage the preparation and audit of weekly, monthly, quarterly and year-end forms and tax filings, ensuring that these and other required notices are distributed timely.

· Manage a variety of payroll audits (both internal and external) and coordinate responses to payroll and tax related inquiries.

· Maintain and recommend improvements for payroll software, policies, procedures, and internal controls. Develop documentation, to include "How To" manuals and workflow processes, with updates as the company grows to ensure best practices are maintained.

· Support new system implementations, upgrades, and process automation initiatives.

· Support mergers, acquisitions, or expansions as related to payroll operations.

· Maintain accurate and extensive payroll transaction records and ensure confidentiality of sensitive information.

Education, Certifications, Licenses and Experience

· Bachelor's Degree in Accounting, Finance, Business Administration, Human Resources, or related field required.

· Minimum of 5 years of related payroll experience required, with at least 3 years managing the payroll function of a multi-state corporation.

· Payroll certification desired.

· Must be highly proficient with payroll software. Prior UKG Pro and Foundations experience desired.

· Ability to use ERP systems. Prior QuickBooks experience desired.

· Intermediate to Advanced level of experience with Microsoft Office Suite, with particular emphasis on creating and manipulating Excel formulas and pivot tables.

Knowledge, Skills and Abilities

· Requires in-depth knowledge of payroll tax regulations, wage and hour laws and compliance requirements on a federal, state and local level.

· Extensive knowledge of managing the payroll function, including preparation, balancing, internal control, and payroll taxes.

· Demonstrated experience with the use of proper discretion in handling highly confidential information.

· Must have a high attention to detail and accuracy.

· Ability to manage multiple deadlines in a fast-paced environment.

· High-level organizational, analytical and problem-solving skills.

· Strong supervisory and leadership skills.

· Continuous improvement mindset, with a desire to learn and a passion for creating processes.

Working Conditions

· Work is performed in an office environment and requires the ability to operate standard office equipment such as a computer, keyboard, mouse, phone, printer, scanner, copier, filing cabinet, etc.

· Consists of sedentary work. Ability to lift up to 10 pounds.

· Substantial movements of the hands, wrists, and/or fingers.

· Required to have close visual acuity to perform activities such as preparing and analyzing data and figures or viewing a computer screen.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as requested to meet the ongoing needs of the organization.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PowerGrid Services, LLC is an equal opportunity employer.