Accounting Specialist

Job Title

This position is responsible for ensuring that all patient information is correct for billing Medicaid, Medicare, and Third Party and Private Insurances for the facility.

Job Description

This position is responsible for ensuring that all patient information is correct for billing Medicaid, Medicare, and Third Party and Private Insurances for the facility. Contact Social Security and DHHR daily to obtain insurance and financial information and distribute it to appropriate staff. Receive billing information, review, and enter it into patient updates in Optimum. Access web portals to obtain remittance advice reports, and other needed reports. Maintain current insurance information/days remaining spreadsheet and disperse to appropriate staff daily. Maintain a spreadsheet for all active patient's insurance for outside medical appointments. Monitor and complete eligibility and Work Queue issues in Optimum. Update the Pharmacy Charge Master in Optimum. Credentialing of all professional staff for the facility. Enter and track invoices for Court Ordered Forensic Evaluations in Oasis. Work closely with Billing Vendor and provide needed information for billing process. Maintain accurate financial records, fund balances and supporting documents of trustee accounts. Record and prepare deposits for all receipts including care, collections, snack bar and patient funds, etc. Prepare checks for all vouchers that are issued and prepare patient payrolls and monthly statements. Maintain secure storage for patient valuables. Interact with patients and staff to resolve any problems that may arise and perform all other duties as assigned.

Minimum Qualifications

Education: - High school diploma or the equivalent.

Experience: - Two (2) years of full time or equivalent part time clerical, bookkeeping, accounting, auditing, budgeting, finance, or related experience.

Internal Applicants Only: - One (1) year of full-time or equivalent part-time experience as an Office Associate or Secretary may substitute for the required experience.

Substitution Information: Additional education may be substituted based on a year-for-year basis or as determined by the Office of Shared Administration Equivalency Chart.

About the Organization

William R. Sharpe, Jr. Hospital, located in Weston, West Virginia, is a 200-bed acute psychiatric care facility owned and operated by the West Virginia Department of Health Facilities. William R. Sharpe, Jr. Hospital holds accreditation from The Joint Commission and certification by the Centers for Medicaid and Medicare Services (CMS). The hospital offers a wide range of services to patients either committed to the hospital through civil commitment or, in the case of forensic patients, ordered through the judicial system. Through ongoing collaboration with West Virginia University's Department of Behavioral Medicine & Psychiatry, a variety of medical and clinical professionals partner with the hospital's own staff to work diligently with patients to achieve a smooth transition back to the community after discharge.

Discover the amazing benefits awaiting you if employed by the State of West Virginia. With approximately 10 hours of annual leave and 12 hours of sick leave accruing monthly, your time off is secure and grows with your tenure. Ensure your health with comprehensive coverage, including health, dental, and vision plans. Plan for the future with confidence through our retirement and life insurance options. Take advantage of programs like Public Service Loan Forgiveness and tuition assistance. West Virginia offers more than just a job—it's a commitment to your well-being and future. Part-time permanent employees who work an average of 30 or more hours per week over the course of a year are eligible to receive benefits. Temporary employees who work 30 hours or more are eligible for insurance benefits only.

Salary: $34,500.00 - $57,500.00 Annually

Location: Lewis, WV

Job Type: Full-Time

Job Number: SHRP26077-B

Department: Health Facilities

Division: William R. Sharpe Jr. Hospital

Opening Date: 07/21/2026

Closing Date: Continuous