Administrative Services Coordinator

Overview

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA

The Department of Nursing Strategic Initiatives team, supporting U of U Health's Chief Nursing Executive and nursing workforce of 8,500, is seeking a Communications Coordinator. Reporting to the Special Projects Manager and partnering closely with the Strategic Communications Specialist, this role maintains the department's communications infrastructure - blog, websites, and templates - and produces content such as presentations, meeting collateral, and multimedia materials. The Coordinator translates priorities into finished materials quickly and accurately, with a strong eye for visual detail and consistency. This fast-paced role requires excellent organizational skills, sound judgment on what's ready to publish, and regular, professional interface with departments and staff across the health system.

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Essential Functions

• Oversees daily program operations and coordinates program activities.
• Develops and implements program goals and objectives.
• Monitors program quality and effectiveness, and researches improvement methods.
• Establishes program budget, monitors and approves related expenditures, and ensures budget goals are met.
• Assists with fundraising activities.
• Advises staff, students, and others, regarding program policies, goals and related technical issues.
• Prepares reports, financial statements, as well as reports on program status, and progress for management, and outside agencies.
• Writes and edits program related publications, and promotional or educational materials.
• Oversees others who schedule meetings, seminars, and other program related functions.
• Acts as a liaison between internal and external constituencies involved in program activities.
• Works collaborative with the director and department staff in supporting departmental project needs.
• May assign, direct, and review work of support staff.
• Maintains and updates the department blog and website(s), keeping content current and accurate.
• Produces presentations, meeting collateral, and other materials for executive leadership and strategic initiatives.
• Uses design and productivity software to create clean, professional visuals and layouts.
• Manages multiple content projects at once, prioritizing quickly to meet shifting deadlines.
• Coordinates with subject matter experts and leadership to gather content, then edits for clarity and brand consistency.
• Checks materials for accuracy and consistency before publication or distribution.
• Executes work within established templates, style guides, and team direction.

Knowledge / Skills / Abilities

• Ability to perform the essential functions of the job as outlined above.

• Ability to work independently, analyze, and make decision related to program content.

• Strong coordination and organizational skills required to prioritize deadlines.

• Demonstrated human relations, and effective communication skills.

• Ability to provide independent coordination and decision making for all activities of a specified program.

• Proficiency in statistical and business software applications.

• Excellent written and verbal communications skills and attention to detail.

Qualifications

Required

• Bachelor's degree in a related field, or equivalency.
• One year of directly related experience.

Qualifications (Preferred)

Preferred

• Proficiency in graphic design and multimedia content development software and platforms, with the ability to create engaging visual and digital communications.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements

Carrying, Lifting, Pulling and/or Pushing, Sitting, Standing, Walking