Corrections Records Specialist I

Corrections Records Specialist I

The County of Yolo is recruiting for three (3) regular, full-time positions in the class of Corrections Records Specialist I at the Yolo County Sheriff's Office (YCSO). Selected candidates will be assigned to Records unit of the Detention section at the Monroe Detention Center and will have a significant amount of contact with the public, including people who have been arrested and are being booked into the correctional facility. The ideal candidate will demonstrate the ability to conduct themselves in a calm, assertive manner and will feel comfortable interacting with a diverse group of people.

The Corrections Records team currently operates in the following four shifts:

• Shift A Sunday, Monday, Tuesday: 6:00am - 6:00pm Every other Wednesday: 10:00am - 6:00pm
• Shift B Thursday, Friday, Saturday: 6:00am - 6:00pm Every other Wednesday: 10:00am - 6:00pm
• Shift C Sunday, Monday, Tuesday: 6:00pm - 6:00am Every other Saturday: 6:00pm - 2:00am
• Shift D Wednesday, Thursday, Friday: 6:00pm - 6:00am Every other Saturday: 6:00pm - 2:00am

Note: This shift schedule may change in the future.

Under general supervision, the incumbent performs the daily administrative and clerical duties in the Detention section of the Sheriff's Office; and to perform related specialized detention records work as may be required. This is the entry-level class of the Corrections Records Specialist series assigned to work in the Detention section of the Sheriff's Office. Under general supervision, incumbents learn to perform the routine, complex, and specialized clerical and administrative duties associated with jail operations. Incumbents must be willing to work irregular hours, which may include rotating shifts, weekends, and holidays. Incumbents are expected to qualify for Corrections Records Specialist II at the end of one year of satisfactory performance in this position.

To be considered for this job opportunity, interested applicants should submit the following:

• An online County of Yolo Employment Application
• A completed supplemental questionnaire
• Verification of education (if qualifying via the education pattern)
• A valid typing certificate

A maximum of 50 applications will be accepted. Recruitment may close before the advertised closing date without notice once this limit is reached.

The following duties are typical of those performed by incumbents in this classification. However, other duties may also be required:

• Prepares, processes, maintains and files a variety of records, reports and permits used in the Sheriff's Office; processes necessary documents for support service within the Detention Facility and the Sheriff's Office; prepares and processes correspondence and reports to the Department of Justice and other federal and state agencies.
• Operates the C.L.E.T.S system to input and obtain accurate data necessary to fulfill the demands of a law enforcement agency; answers phones, relates messages, types a variety of reports, documents and other related departmental correspondence; keeps accurate records of all monies of inmates in custody that are received and disbursed.
• Schedules in and out of county court appearances; prepares, maintains and distributes court lists, including daily arrangement calendar; facilitates and coordinates out-of-state extraditions between California agencies and out-of-state agencies and jurisdictions.
• Processes warrants, including C.L.E.T.S system entry, modification or cancellations, sending out warrant letters, teletype abstracts, warrant locates, and other warrant correspondence; processes paperwork and C.L.E.T.S system entry, modification or cancellations related to and including restraining orders; towed, stored, stolen and recovered vehicles and boats; missing and located persons, stolen and recovered property and guns.
• Processes DOJ database audits; processes fingerprint cards verifying that accurate information is submitted to the Department of Justice and other federal and state agencies. Enters inmate data into Jail Management System, and processes crime reports, citations, and other related functions in the Records Management System.
• Receives subpoenas as an authorized agent of the Custodian of Records for the Sheriff's Office; receives and processes visitors, correspondence, phone calls, and other inmate information.
• Performs monetary transactions, data terminal operations, and processing booking information, bail, warrants, teletypes, contact messages, and court paperwork; performs time calculations for inmates who are serving time in the detention facility; arranges for inmate releases to other law enforcement agencies; performs other related clerical and administrative duties as required.

Education: Completion of high school or possession of G.E.D. and Experience: Minimum two (2) years of paid office clerical experience. (60 college semester units may be substituted for the required experience on a year-for-year basis). Typing Speed: Typing ability of minimum 35 net words per minute. Knowledge of: The Public Records Act and release of information; facility security rules and regulations; law enforcement terminology; department rules and procedures; legal documents encountered in normal performance of duties; general provisions of commonly used codes and laws; records maintenance, indexing and filing including records of monies received and disbursed; general office equipment; procedures and practices. Ability to: Type no less than 35 words per minute; operate word and data processing equipment. C.L.E.T.S machine, and other office equipment; apply correct English usage, spelling, grammar; establish and maintain effective relationships with those contacted during the course of work; use sound judgment in maintaining departmental confidentiality; interpret and enforce institutional rules, regulations and policies with firmness, tack and impartiality; effectively control, direct and instruct the public individually and in groups; understand and follow rules, oral and written instructions; make effective and reasonable decisions in emergencies and take appropriate action as directed; learn and use radio; respond to emergencies which may include the direction of flow of any professional and public visitors to the facility. Special Qualifications: Persons employed in this class must be willing to work odd, irregular, and/or rotating shifts, holidays and weekends. License: A driver's license may be substituted with the use of an alternative form of transportation (e.g., ride-hailing service, carpooling, bicycling, walking, etc.) for this position.